Payroll Specialist and Accounting Assistant

$49,920 - $54,080/Yr

Unclassified - Tucson, AZ

Full-time - Entry Level

Tucson, AZ

About the position

The Payroll and Accounting Assistant position at a construction subcontractor in Tucson, AZ, is designed for an organized and efficient individual who can manage various accounting tasks and support the day-to-day operations of the organization. This role is crucial for ensuring the smooth processing of payroll and maintaining accurate financial records. The ideal candidate will possess a solid understanding of accounting principles and demonstrate a commitment to contributing to the company's growth and development. Attention to detail, excellent computer skills, and reliability are essential traits for success in this position. In this role, the Payroll and Accounting Assistant will be responsible for entering accounts payable invoices, performing bank reconciliations, and preparing and maintaining accounting and payroll documents. The candidate will process weekly payroll for over 45 employees using Sage 100 Contractor and will be involved in communicating with and directing new hires. Additionally, the role may require occasional interaction with office visitors, clients, and employees, necessitating a professional demeanor and the ability to foster positive working relationships. The position requires flexibility in working hours, including some weekends during peak deadlines, and a high level of confidentiality in handling sensitive information. The Payroll and Accounting Assistant will also play a supportive role to the lead bookkeeper and may be assigned other duties as needed. This is a full-time position that offers a competitive hourly wage and a range of benefits, including a retirement plan and paid time off.

Responsibilities

• Entering A/P Invoices
• Performing Bank Reconciliations
• Preparing and maintaining accounting/payroll documents and records
• Processing weekly payroll for 45+ employees using Sage 100 Contractor
• Communicating with and directing new hires
• Processing subcontractors
• Occasionally greeting office visitors, clients, and employees
• Maintaining a high level of confidentiality
• Supporting the lead bookkeeper
• Other duties as assigned

Requirements

• Bachelor's degree in accounting or finance preferred but not required
• Minimum 2-3 years' experience in accounting/finance
• Experience in working with accounts payable/accounts receivable, bookkeeping, general ledger, and reconciliation
• Excellent attention to detail and strong organizational skills
• Ability to maintain priorities, deliverables, and deadlines
• Ability to work efficiently and under pressure
• Ability to work independently and as part of a team
• Excellent written and spoken English
• Strong number aptitude
• Proficient in Excel

Nice-to-haves

• Bilingual a plus but not required

Benefits

• 401(k)
• 401(k) matching
• Paid time off
• Retirement plan