Payroll Specialist - Construction Industry Experience

$66,560 - $83,200/Yr

Innovative Construction Solutions - Costa Mesa, CA

Full-time - Mid Level

Onsite - Costa Mesa, CA

Construction of Buildings

About the position

The Payroll Specialist at Innovative Construction Solutions (ICS) is responsible for managing payroll processes for over 200 employees across multiple locations. This role serves as a liaison between management and employees, ensuring compliance with company policies and resolving payroll-related issues efficiently. The position requires in-office work in Costa Mesa, CA, and focuses on full-cycle payroll processing, including handling prevailing wage, union, and non-union projects.

Responsibilities

• Retrieve timesheets from electronic timekeeping system.
• Contact employees with missing/late timesheets.
• Troubleshoot any user issues.
• Audit timecard report for errors and make corrections.
• Review payroll registers for accuracy and resolve any errors.
• Process and complete full cycle weekly payroll for prevailing wage, Davis Bacon, union, and non-union projects.
• Handle all payroll corrections.
• Print paychecks and create direct deposits.
• Process final paychecks and bonus checks.
• Create job specific pay templates for prevailing wage or Federal projects.
• Maintain and create setup for union payroll processing.
• Process garnishment paperwork and payroll setup.
• Setup new earn codes and deduction/liability codes as needed.
• Update payroll software annually with new tax rates, 401K limits, and compensation limits.
• Manage vacation accruals; audit and resolve any errors.
• Weekly certified payroll reporting in LCP Tracker, DIR, or any software specified by the client.
• Monthly union reporting, Federal Department of Labor reporting, CAC payments, and Fringe Benefit payments.
• Pay weekly Federal and State taxes.
• Manage electronic timekeeping portal setup.
• Maintain approver groups, timesheet format, and user access.
• Create, balance taxable earnings, and file W-2's using Aatrix.
• Work with HR to ensure new hires have access to the correct modules in the timekeeping system.
• Demonstrate and maintain a positive customer service focus to both internal and external customers.
• Assist in a wide variety of department assignments and/or special projects and other duties as assigned.
• Interact with various regional management teams, personnel departments, and field personnel to ensure the timely collection of payroll data and distribution of checks and reports.

Requirements

• 1+ years of Certified Payroll experience.
• 4+ years of Construction Payroll experience.
• 1+ years of Union Payroll experience.
• Proficient in MS Office suite including Word, Excel, Access, PowerPoint, and Project.
• Strong team collaboration skills.
• Effective oral and written communication skills.
• Strong attention to detail with the ability to recognize discrepancies.
• Outstanding customer service skills.
• High level of accuracy and efficiency with an emphasis on attention to detail.

Nice-to-haves

• Associate degree or equivalent experience; CPP or FPC certification a plus.
• Minimum of 4 years' experience in payroll.
• Familiarity with Viewpoint Vista.

Benefits

• Health insurance
• Dental insurance
• 401(k)
• Paid time off
• Vision insurance
• 401(k) matching
• Life insurance