Curry College - Milton, MA
posted 3 months ago
Under the supervision of the Payroll Manager, the Payroll Specialist will play a key role in ensuring the accuracy of the College's bi-weekly and monthly payrolls. This position is critical in managing the student payroll function, which includes monitoring Federal Work Study awards and keeping track of hours worked. The Payroll Specialist will collaborate with Human Resources to coordinate the setup of all new hires and benefit changes, work closely with the Provost's Office on faculty payroll information, and act as the back-up to the Payroll Manager in their absence. The Payroll Specialist is responsible for the data entry of College-wide master control data, which includes employee information for students, staff, and faculty new hires and changes. They will assist with monthly faculty, bi-weekly staff, and student payroll processing, validate hours and earnings from Academic Affairs and ADP's Time and Attendance, and work with Accounting on the bi-weekly and monthly payroll uploads to the College's finance system. This role requires the management of sensitive information, ensuring accurate filing and disposal. In addition to payroll responsibilities, the Payroll Specialist will track and monitor Federal Work-Study award balances throughout the academic year, working closely with the Director of Financial Aid. They will assist in training managers on compliance with student employment, including time and attendance reporting and budget expense reporting. The Payroll Specialist will also report on student earnings for Federal Title IV requirements, research and implement applicable taxation requirements for international students, and communicate adjustments to the Accounting Office to ensure accurate financial reporting. Other duties may include assisting the Finance Office in processing various disbursements and vendor invoices, managing the employee expense reimbursement process, conducting verifications of employment for external agency requests, and updating and maintaining Payroll Policies and Procedures manuals. The Payroll Specialist will work with the Payroll Manager to identify opportunities for process and control improvements and assist with financial reports and other special projects as needed. Respecting and maintaining confidentiality, professional protocols, and individual privacy is essential in this role.