Payroll Specialist, Finance and Human Resources

$60,000 - $80,000/Yr

Skirball Cultural Center - Los Angeles, CA

Full-time

Los Angeles, CA

Museums, Historical Sites, and Similar Institutions

About the position

The Payroll Specialist at the Skirball Cultural Center is responsible for overseeing and directing payroll procedures, ensuring accuracy in payroll data, and collaborating with Finance and HR teams. This role involves processing new hires, terminations, pay increases, and other payroll-related changes while staying updated on payroll tax laws and wage regulations. The position requires a detail-oriented and self-motivated individual who can effectively communicate with various stakeholders and manage payroll systems efficiently.

Responsibilities

• Input/update employee payroll data relative to new employment, terminations, status changes, and benefits into the Human Resources Information System in a timely/accurate manner.
• Manage payroll and timekeeping systems.
• Ensure compliance with relevant laws and policies.
• Collaborate with HR and Finance teams on matters related to payroll including compliance with relevant laws and policies.
• Develop trainings and periodic refreshers for employees; work with ADP representatives to organize ADP online trainings for more robust and best practices needs.
• Ensure appropriate controls are in place and periodically tested and reevaluated; recommend process improvements and controls.
• Work with employees and managers to resolve payroll issues and answer questions related to payroll.
• Resolve payroll errors in a timely manner.
• Cross-train Finance staff to back up payroll.
• Work with the Finance team on account reconciliations related to payroll.
• Run payroll reports for the HR and Finance teams; identify key reports in ADP, develop those that lack and are part of best practices; organizing naming conventions; share with and train appropriate members of the team accordingly.
• Work with auditors and other vendors on any reporting or data collection related to payroll and other financial reporting.
• Prepare financial statements related to payroll data; assist in monthly and year-end financial reporting and analysis.

Requirements

• 3+ years of experience managing payroll.
• Personal computer skills including Word, Excel, Outlook, and PowerPoint as well as database programs and/or specific HRIS/payroll experience (ADP Workforce Now experience strongly preferred).
• Ability to establish and maintain complex and confidential files, records, and official documents.
• Ability to maintain absolute confidentiality about employee information.
• Effective oral and written communication skills.
• Demonstrated ability to work well with a diverse group of individuals.