Payroll Specialist - Fulltime

$45,760 - $49,920/Yr

HCR Home Care - Rochester, NY

Full-time - Entry Level

Rochester, NY

Ambulatory Health Care Services

About the position

As a member of the Human Resources Department, the Payroll Specialist will ensure complete and accurate processing of both weekly and bi-weekly payrolls for the assigned staff and region(s). This role is critical in maintaining the integrity of payroll operations and ensuring compliance with applicable state and federal laws. The Payroll Specialist will gather and review time worked records to ensure accuracy and completeness, process payroll in a timely manner, and manage adjustments to pay for rate changes, bonuses, and incentives. Additionally, the specialist will be responsible for processing wage garnishments as required and preparing overtime and statistical reporting for management. The Payroll Specialist will maintain accurate records of payroll documentation and transactions, review all payroll tax returns for accuracy including W-2s, and record third-party sick pay in the payroll system quarterly. This position serves as the primary resource to managers for providing timely and efficient problem resolution regarding payroll questions and issues. The specialist will also provide training to managers and employees regarding timekeeping and payroll processes, ensuring that confidentiality is maintained in regards to employee records. In addition to the core responsibilities, the Payroll Specialist may assist with and act as a backup to other payroll roles as needed, and will take on other responsibilities as assigned by management. This job description reflects management's assignment of essential functions; and nothing herein restricts management's right to assign or reassign duties and responsibilities to this job at any time.

Responsibilities

• Gather and review time worked records to ensure accuracy and completeness.
• Process accurate and timely payroll for assigned staff and region(s).
• Manage adjustments to pay for rate changes, bonuses, and incentives.
• Process wage garnishments as required.
• Prepare overtime and statistical reporting for management.
• Maintain accurate records of payroll documentation and transactions.
• Review all payroll tax returns for accuracy including W-2s.
• Record third party sick pay in payroll system quarterly.
• Prepare wage verifications when requested.
• Serve as the primary resource to managers for timely and efficient problem resolution with payroll questions and issues.
• Provide training to managers and employees regarding timekeeping and payroll processes.
• Maintain confidentiality in regards to employee records.
• Maintain compliance with applicable state and federal laws.
• Assist with and act as back-up to other payroll roles as needed.

Requirements

• Associate's Degree required.
• Minimum two years of payroll processing (computer based) experience required.
• Working knowledge of ADP WorkForceNow preferred.
• Working knowledge of Microsoft Office required.
• Ability to work in a fast-paced environment while multitasking and maintaining accuracy.
• Ability to work under deadlines.
• Excellent communication skills: written and verbal are essential.
• Ability to be a collaborative team player and work effectively with all departments.

Benefits

• Paid sick time