Payroll Specialist/HR Assistant

Toray Plastics (America) - North Kingstown, RI

Full-time - Entry Level

North Kingstown, RI

Plastics and Rubber Products Manufacturing

About the position

The Payroll Specialist/HR Assistant at Toray Plastics (America), Inc. plays a crucial role in supporting the Human Resources department by ensuring accurate and timely payroll processing. This position involves maintaining employee records, payroll administration, and providing support for various HR-related tasks, contributing to the overall efficiency of the HR operations.

Responsibilities

• Process the company's payroll on a regular schedule, including Rhode Island (weekly) and serve as a back-up for Virginia (bi-weekly).
• Verify hours worked for hourly employees using reports generated by the automated UTM (UKG Time Management) timekeeping system.
• Verify time sheets for non-exempt and supervisory personnel.
• Ensure accurate overtime calculations based on company policies.
• Print checks, Direct Deposit Advice, and process them through a sorter/sealer machine.
• Send Positive Pay File, ACH File, and related data to the appropriate agencies.
• Maintain and update employee records in UKG (Ultimate Kronos Group), ensuring data accuracy and confidentiality.
• Perform data entry, maintain confidential personnel data and other general office duties within the HR department.
• Prepare spreadsheets and participate in various HR projects, including coordinating events and wellness activities, drafting HR communications, participating in benefits administration, open enrollment process.
• Process employee status changes, enrollments, and maintain vacation and PTO data.
• Maintain records of completed transactions in accordance with record keeping policy and procedures.
• Maintain confidential employee files.
• Other duties or projects as assigned.

Requirements

• High school diploma or GED required; some college coursework in Human Resources, Business Administration, or a related field is preferred.
• A minimum of 4 years of experience in payroll processing, experience with automated payroll and timekeeping systems; familiarity with computerized systems is a plus.
• Strong math skills and attention to detail.
• Proficiency in computer software, with Excel experience.
• Ability to manage confidential information with discretion.
• Strong organizational skills and the ability to work unsupervised.
• Good understanding of Rhode Island tax laws, government regulations, and payroll-related issues.

Nice-to-haves

• Experience with UKG (Ultimate Kronos Group) is advantageous.

Benefits

• Health savings account
• Disability insurance
• Health insurance
• Dental insurance
• 401(k)
• Flexible spending account
• Tuition reimbursement
• Paid time off
• Employee assistance program
• Vision insurance
• 401(k) matching
• Life insurance