Payroll Specialist/HR Coordinator

Brandywine Realty Trust - Philadelphia, PA

Full-time - Mid Level

Philadelphia, PA

Real Estate

About the position

The Payroll Specialist/HR Coordinator at Brandywine Realty Trust is responsible for managing all payroll processes, ensuring accuracy and compliance with legal requirements. This role also supports various HR functions, including recruitment, employee relations, and compliance, contributing to a positive work environment and smooth HR operations.

Responsibilities

• Process regular and off-cycle payroll, ensuring accuracy and compliance with company policies and legal requirements.
• Manage payroll data including new hires, terminations, promotions, and other changes.
• Perform account reconciliations, timely resolution of payroll discrepancies, and address employee payroll inquiries.
• Maintain and update payroll records and ensure timely and accurate tax filings.
• Ensure accurate dissemination of information to 3rd party vendors, such as 401(k) contributions, ESPP deductions, etc.
• Oversee all aspects of system administration for payroll system and serve as primary contact with vendor.
• Prepare and post all payroll-related journal entries.
• Ensure compliance with federal, state, and local employment laws and regulations.
• Prepare and submit required reports to external auditors, government agencies and internal stakeholders.
• Assist in recruiting efforts by posting open positions, processing requisition paperwork, and scheduling interviews.
• Address employee concerns and resolve issues in a timely and effective manner.
• Support performance management processes, including performance reviews and disciplinary actions.
• Maintain employee records, prepare internal HR forms, update HR databases, and assist in the preparation of HR reports.
• Participate in ad hoc projects, including policy development, employee engagement activities, learning & development, and reporting.
• Process department invoices, assist in execution of semi-annual Foundations orientation program, assist with ad hoc assignments as needed.

Requirements

• Bachelor's degree in Human Resources, Business Administration, or related field preferred.
• Minimum 2-4 years of payroll administration and a general understanding of the Human Resources function.
• Proficiency in ADP Workforce Now required.
• Thorough understanding of payroll processes, tax regulations, and employment laws.
• High attention to detail and accuracy.
• Ability to regularly handle confidential information.
• Mid-to-advanced skills in Microsoft Office suite - specifically Excel.
• Strong organizational and time management skills.
• Track record of building strong relationships across all levels of an organization.
• Attention to quality in all aspects of position responsibilities.

Nice-to-haves

• PHR or SHRM-CP or payroll-based certification a plus.