Payroll Specialist/HR Generalist

About the position

The Payroll Specialist/HR Generalist is responsible for overseeing payroll administration for the entire company while assisting HR leaders in aligning business objectives with employees and management. This role requires a detail-oriented individual with significant knowledge of payroll administration and general HR practices, including compliance with state and federal regulations. The ideal candidate will thrive in a fast-paced environment and possess a proactive work ethic.

Responsibilities

• Monitor all tasks necessary for multi-state payroll processing objectives.
• Maintain relationships with external auditors and state and federal agencies.
• Update and maintain employee information in HRIS.
• Prepare weekly, monthly, quarterly, and year-end reports for management and ad-hoc reports as requested.
• Input weekly hours and void checks/manual checks as required during bi-weekly activities.
• Export payroll from time management system and import into HRIS.
• Prepare bi-weekly payroll budget analysis (Actual vs. Budget) ensuring proper employee classification.
• Maintain current knowledge of multi-state and federal wage and hour laws, HR trends, and best practices.
• Facilitate management and employee understanding of payroll procedures.
• Address employee questions regarding payroll, deductions, and general HR inquiries.
• Process expense reimbursements, wage garnishments & levies, benefits deductions, and 401(k) contributions.
• Administer and execute human resource programs including benefits, recognition, occupational health and safety, and training.
• Audit data for accuracy and partner with end users or HR for resolution.
• Assist in the development, implementation, and maintenance of Payroll and HR policies and procedures.
• Maintain strict confidentiality of employee records.

Requirements

• Self-motivated, independent, forward-thinker.
• Experience with both W2 and 1099 forms.
• Superb organizational skills and attention to detail.
• High familiarity with 401(k) administration, processing, and reporting requirements.
• Ability to communicate effectively with others.
• At least 3 years of multi-state payroll experience and related software programs.
• At least 3 years of HR experience.
• Bachelor's degree or equivalent years of additional work experience.

Nice-to-haves

• Experience with acquisitions (onboarding large groups).
• Experience with system implementations.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance