Payroll Specialist (Hybrid)

$75,000 - $80,000/Yr

Vanderhouwen - Portland, OR

Full-time

Hybrid - Portland, OR

Administrative and Support Services

About the position

The Payroll Specialist will manage payroll for three entities, ensuring compliance with federal and state regulations while working closely with a small team. This hybrid role requires the candidate to be self-motivated and detail-oriented, with responsibilities including payroll processing, onboarding, and maintaining employee records.

Responsibilities

• Manage weekly payroll for three entities, including handling new hires, timesheet verification, and garnishments.
• Oversee onboarding and offboarding processes, coordinating with field staff to maintain accurate employee records and timesheets.
• Track labor expenses, costs, update reports, and assist with ad-hoc projects.
• Respond to payroll-related inquiries, assist with benefits enrollment, and maintain up-to-date personnel files while ensuring confidentiality and compliance.
• Stay updated on labor laws, prepare quarterly and annual tax reports (940/941), and manage workers' compensation reporting and audits.

Requirements

• 5+ years of full cycle payroll processing experience.
• Proficiency with payroll systems (ADP or similar) and MS Office Suite.
• Excellent written, verbal, and interpersonal communication skills; bilingual (English/Spanish) a plus.
• Strong critical thinking and mathematical skills.
• Deadline-driven with exceptional attention to detail and accuracy.

Nice-to-haves

• Prior implementation experience a plus.

Benefits

• Benefits are available to eligible full-time employees.