Payroll Specialist II

$60,000 - $65,000/Yr

Posigen - Houston, TX

Full-time - Mid Level

Houston, TX

Specialty Trade Contractors

About the position

The Payroll Specialist II at PosiGen is responsible for the accurate and timely processing of payroll for assigned employee groups. This role requires a solid understanding of payroll concepts, procedures, and regulations, with a focus on multi-state payroll complexities while providing exceptional customer service to employees nationwide.

Responsibilities

• Assist with basic payroll processing tasks, such as gathering and organizing time and attendance data.
• Process payroll within the HRIS Payroll System.
• Prepare payroll reports and summaries.
• Print and distribute paychecks or pay stubs.
• Assist with onboarding of new hires.
• Process ESC forms and changes in the HRIS Payroll System.
• Assist with the preparation of payroll tax filings.
• Process payroll for assigned employee groups, ensuring accurate and timely calculation of wages, deductions, and taxes.
• Handle various payroll complexities, such as overtime, bonuses, commissions, and shift differentials.
• Process payroll and payroll audits.
• Assist with DBRA and Prevailing Wages.
• Process new hire, termination, and employee status change paperwork.
• Reconcile payroll data with time and attendance records, resolving any discrepancies.
• Review and verify time and attendance data, ensuring accurate recording of employee hours worked, leaves, and absences.
• Work closely with managers and employees to resolve timekeeping issues and discrepancies.
• Accurately input and verify employee payroll data into the payroll system.
• Review and audit payroll data for accuracy and completeness, identifying and resolving any discrepancies.
• Calculate and process payroll deductions in accordance with company policies and legal requirements.
• Prepare and distribute payroll reports, providing insights into payroll costs, trends, and anomalies for management review.
• Respond to employee inquiries regarding payroll, addressing concerns and resolving issues in a professional and timely manner.
• Maintain organized payroll records and files, ensuring proper documentation of employee information, payroll transactions, and compliance-related materials.
• Assist with year-end payroll processing and reporting, including the preparation of W-2 forms and other required documentation.

Requirements

• Associate's degree in accounting or a related field preferred.
• 3-5 years of experience in payroll processing.
• Experience with multi-state payroll processing is a must.
• Foundational knowledge of Davis-Bacon and Related Acts, including prevailing wage determinations, certified payroll requirements, and compliance reporting.
• Comprehensive understanding of federal and state labor laws, including FLSA, FMLA, ADA, and EEO regulations.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite and payroll software.
• Knowledge of basic state and federal payroll regulations.
• Strong problem-solving and analytical skills.
• Ability to maintain confidentiality of sensitive payroll information.

Nice-to-haves

• Experience conducting internal audits and investigations.
• Experience developing and delivering training programs on compliance-related topics.
• Familiarity with renewable energy or solar industry payroll practices.

Benefits

• Competitive salary range of $60,000 - $65,000 per year.
• Opportunities for professional development and training.
• A supportive and inclusive work environment.