Payroll Specialist (long term temporary position)

Linn-Mar Community School District - Marion, IA

Full-time - Entry Level

Marion, IA

Educational Services

About the position

The Payroll Specialist is responsible for managing payroll functions within the Linn-Mar Community School District, ensuring accurate and timely disbursement of wages while providing excellent customer service. This long-term temporary position involves processing payroll data, overseeing time record reconciliation, preparing payroll-related documents, and ensuring compliance with various regulations. The role requires effective communication with internal and external parties and collaboration with Human Resources to align systems and procedures.

Responsibilities

• Process and update payroll data for all District employees and maintain accurate payroll files.
• Oversee reconciliation of time records to ensure accurate payroll distribution.
• Prepare and coordinate payroll-related documents such as payroll registers and W-2 controls.
• Ensure payroll systems are set up and updated to reflect current employee data.
• Research and resolve discrepancies in payroll information and documentation.
• Prepare governmental reports and payments including W-2s and federal/state withholdings.
• Communicate with various agencies to ensure accurate payroll deductions and garnishments.
• Respond to payroll inquiries from internal and external parties.
• Serve as the District liaison for payroll inquiries and issues.
• Manage the timekeeping system and train employees on its use.
• Prepare and submit 403b payments and census data as required.
• Complete salary surveys and recommend payroll process improvements.
• Collaborate with HR to reconcile data sharing and status changes.
• Prepare management reports on a regular basis.

Requirements

• High School Diploma required; B.A. in Accounting, HR, business, or related field preferred.
• Previous experience in payroll administration or related experience is preferred.
• Excellent communication skills, both written and verbal.
• Ability to maintain confidentiality in daily operations.
• Strong interpersonal skills to handle sensitive situations.
• Working knowledge of union and District rules regarding employee wages and benefits.
• Proficiency in computer applications such as MS Word, Excel, Access, and PowerPoint.
• Attention to detail in composing and proofing materials.

Nice-to-haves

• Prior payroll experience is preferred.

Benefits

• Paid holidays
• Paid leave
• Eligible for medical benefits
• Iowa Public Employees Retirement System (IPERS)