Payroll Specialist - Memphis, TN

Ars Corporation Ltd - Memphis, TN

Full-time - Entry Level

Memphis, TN

5,001-10,000 employees

Machinery Manufacturing

About the position

The Payroll Specialist at Conway Services, part of American Residential Services (ARS), plays a crucial role in the coordination of payroll and maintenance of Paid Time Off (PTO) records for both corporate and field employees. This position is essential for ensuring that payroll processes run smoothly and efficiently, addressing any issues that may arise in a timely manner. The Payroll Specialist will assist in the research and resolution of payroll discrepancies, ensuring compliance with internal audit procedures and maintaining accurate personnel files for all employees. This role requires a detail-oriented individual who can manage multiple tasks and communicate effectively with various departments to ensure accurate payroll processing. In addition to payroll coordination, the Payroll Specialist will be responsible for processing new hires and terminations, managing paperwork related to W-4 changes, and maintaining PTO records. The role also involves working closely with management to calculate severance agreements and payouts for terminating employees. The Payroll Specialist will create and distribute a monthly payroll calendar to HR and field payroll contacts, ensuring that all parties are informed of payroll timelines and requirements. Furthermore, the position requires maintaining electronic file folders for payroll check registers and timesheets, as well as researching and tracking down information requested by management to resolve payroll-related inquiries. Overall, the Payroll Specialist is a vital part of the HR team, ensuring that all payroll functions are executed accurately and efficiently, while also providing support to employees regarding payroll-related questions and issues.

Responsibilities

• Responsible for coordinating payroll for office and field employees.
• Resolves payroll and accounting issues by researching problems to find solutions.
• Processes all new and re-hire terminations and general maintenance changes paperwork, including W-4 changes.
• Files relevant paperwork in personnel files and forwards other paperwork to appropriate departments or individuals.
• Maintains PTO records and adjusts accordingly.
• Works with management on severance agreements to calculate lump sum, PTO, etc. payouts for terminating employees.
• Creates and distributes monthly payroll calendar to HR and field payroll contacts.
• Maintains electronic file folders of all payroll check registers, sales commissions, and non-exempt salaried timesheets.
• Researches and tracks down information requested by management.
• Communicates with departmental personnel to coordinate corrective actions for incorrectly reported payroll information.

Requirements

• HS diploma or GED equivalent is required.
• 1 - 3 years of experience in payroll administration is required.
• Must be computer literate with knowledge of Microsoft Office products.
• Related experience and/or advanced training or any equivalent combination of education and experience may be substituted.

Benefits

• Low-Cost Health Insurance Plans starting at $5 a week.
• Free 24/7 Virtual Telemedicine Services from your first day of employment.
• Enhanced Dental Insurance options.
• NEW Pet Insurance Plan.
• NEW Legal Insurance Plan available.