Payroll Specialist - NE Ohio

Transtar Industries - Walton Hills, OH

Full-time

Walton Hills, OH

Merchant Wholesalers, Durable Goods

About the position

NexaMotion Group (NMG) is seeking a Payroll Specialist to join our Human Resources team. This role is crucial in ensuring timely and accurate payroll processing in compliance with federal and state laws. The Payroll Specialist will be responsible for administering and processing a weekly/bi-weekly multi-jurisdiction payroll, which includes calculating payable hours, commissions, bonuses, tax withholdings, garnishments, and deductions. The position requires a strong understanding of payroll best practices and the ability to maintain data integrity through regular audits. In addition to payroll processing, the Payroll Specialist will assist with multi-state quarterly and annual tax filings, manage garnishments, and handle unemployment and wage verifications. The role also involves maintaining and improving the HRIS system, specifically ADP's Enhanced Time system and Workforce Now (WFN). The Payroll Specialist will be expected to validate and approve payroll processing invoices, review and correct quarterly and annual tax data, and complete multisite reporting as required. The ideal candidate will have a minimum of 4 to 6 years of experience in processing multi-state payrolls and at least 1 to 2 years of experience with ADP Enhanced Time and WFN or similar payroll systems. Strong proficiency in Microsoft Office Suite, particularly Excel, is essential. The role requires excellent communication skills, a high level of attention to detail, and the ability to work under pressure while maintaining a positive demeanor. This position offers the opportunity to make a significant impact within a rapidly growing organization and to collaborate with forward-thinking professionals.

Responsibilities

• Responsible for the administration and processing of a Weekly/Bi-Weekly multi-jurisdiction payroll in accordance with government regulations and tax codes.
• Calculates payable hours, commissions, bonuses, tax withholdings, garnishments and deductions.
• Processes new hires into ADP WFN.
• Performs regular audits to maintain data integrity.
• Enters payroll and employment related information into the HRIS system, and is responsible for the day to day maintenance of this system.
• Validate and approve ADP payroll processing invoices, submit to AP for payment.
• Reviews, corrects, maintains and files quarterly and annual tax data for required payroll reporting.
• Completes Multisite reporting as required.
• Assists team members with payroll and human resource inquiries and resolves discrepancies as needed.
• Calculates, processes and reconciles federal and state tax and social security withholding, and other deductions, insurance, benefits and 401(k) contributions, garnishments, child support, and court orders affecting employee compensation.
• Sets up all taxes in the HRIS to ensure appropriate filing and record keeping.
• Reviews and processes payroll adjustments including, paid time off, disability, bereavement and other leaves of absence.
• Audit timekeeping records to ensure compliance.
• Completes employment verification requests in a timely manner.
• Completes Unclaimed Wages Verifications and filings with appropriate States.
• Provides guidance to management and team members on payroll policies and procedures.
• Participates in appropriate payroll training, seminars and workshops to keep abreast of current trends and practices in human resources.
• Maintains current knowledge and understanding of regulations, industry trends, best practices, and applicable laws affecting payroll administration.
• Maintains positive relationships with team members at all levels within NMG.
• Other duties as assigned to include some administrative tasks.

Requirements

• Minimum Experience - 1 - 2 years with ADP Enhanced Time and WFN or similar payroll systems.
• Minimum Experience - 4 to 6 years related experience processing multi-state payrolls.
• Proficient with Microsoft Office Suite, especially Excel.
• Working knowledge of payroll best practices.
• An understanding of basic accounting principles and internal controls.
• A strong work ethic and team player mentality.
• A high level of integrity in order to handle confidential information with sensitivity.
• Solid decision-making, problem-solving and analytical skills.
• A positive and personable demeanor and great customer service skills.
• Excellent communication skills, both verbal and written.
• An extremely high level of attention to detail and ability to stay organized in a fast-paced environment.
• An ability to work under stressful circumstances while maintaining a sense of calm and control.
• Excellent time management skills with a proven ability to meet deadlines.