Payroll Specialist - New York, NY

$65,000 - $70,000/Yr

Reliant Realty Services - New York, NY

Full-time - Entry Level

Remote - New York, NY

251-500 employees

Real Estate

About the position

The Payroll Specialist at Reliant Realty Services, LLC is responsible for administering payroll processes, including the timely processing of weekly and bi-weekly payroll for both exempt and non-exempt employees. This role involves maintaining employee records, managing union benefits, and addressing payroll inquiries, ensuring compliance with relevant tax laws and regulations. The position operates in a hybrid work environment, requiring three days in the office and two days working from home.

Responsibilities

• Process multiple weekly and bi-weekly payrolls for exempt and non-exempt and union and non-union employees.
• Maintain knowledge of tax rules and regulations governing payroll administration practices.
• Assist in filing paperwork necessary for state and local ID for state filing and unemployment tax.
• Enter and post journal entries to reconcile all payroll accounts.
• Set up, process, and maintain changes to employee deductions such as direct deposits and benefits.
• Reconcile and calculate payroll adjustments, issue checks, and process manual checks as needed.
• Assist department managers and staff by answering payroll procedural questions and resolving payroll discrepancies.
• Monitor the department email inbox to provide timely responses to inquiries.
• Collaborate with Human Resources to administer attendance, time reporting, benefits, and payroll policies.
• Audit documentation of new hires processed by Human Resources.
• Administer annual increases and year-end bonuses.
• Update pay rates based on collective bargaining agreements.
• Assist with administrative record-keeping and special projects.

Requirements

• Bachelor's Degree in Accounting, Finance, or a related field required.
• At least 2 years' experience processing payroll.
• Understanding of payroll fundamentals, tax laws, and benefits.
• Multistate payroll experience preferred.
• Proficient in Microsoft Office, particularly Word and Excel.
• Experience with Yardi software preferred.
• Ceridian/Dayforce software experience a plus.
• Knowledge of Fair Labor Standards Act and other state and city laws.
• Ability to multitask, prioritize, and work efficiently.
• Experience with union contracts highly preferred.
• Strong communication skills, both written and verbal.
• Ability to perform in a fast-paced, ever-changing work environment.

Nice-to-haves

• FPC or CPP certification preferred.

Benefits

• 100% of medical benefits paid for employees only
• Voluntary dental and vision plan options
• Bonus eligible
• 401(K) available plus company match
• Paid Time Off
• 12 Paid Company Holidays
• Commuter Benefits
• Voluntary short-term disability, long-term disability, life insurance, dependent coverage
• Voluntary accident insurance, critical illness insurance, and hospital indemnity insurance
• Employee Referral Program
• Employee Assistance Program (EAP)