Payroll Specialist - Non-Profit

Robert Half - San Diego, CA

Part-time - Entry Level

San Diego, CA

Administrative and Support Services

About the position

The Payroll Specialist at Robert Half is a crucial role within a mission-driven non-profit organization, responsible for managing payroll operations to ensure timely and accurate payments for staff. This position is ideal for individuals with a passion for payroll management and experience in the non-profit sector, looking to transition into a full-time role.

Responsibilities

• Accurately process bi-weekly payroll for salaried, hourly, and part-time employees.
• Review and verify timesheets and ensure correct coding for payroll expenses related to various programs and grants.
• Process payroll adjustments such as bonuses, wage garnishments, and other deductions.
• Ensure compliance with federal, state, and local payroll regulations, including tax withholdings, FLSA rules, and wage-and-hour laws.
• Prepare and file payroll tax reports, including W-2s, 941s, and other required filings.
• Maintain and reconcile payroll records with the general ledger for month-end closing.
• Maintain employee payroll records, including new hires, terminations, wage changes, and benefits enrollment.
• Manage benefit deductions, including health insurance, retirement contributions, and other employee benefits.
• Oversee timekeeping systems, ensuring accurate time tracking for hourly employees and proper reporting for grants and restricted funds.
• Assist employees with any payroll or timekeeping issues and resolve discrepancies.
• Assist in payroll audits by preparing reports and supporting documentation.
• Ensure compliance with non-profit accounting standards, including tracking payroll expenses related to specific programs or grants.

Requirements

• Associate's or Bachelor's degree in accounting, finance, or a related field preferred.
• Minimum of 2 years of payroll experience, preferably within a non-profit organization.
• Familiarity with multi-state payroll, non-profit regulations, and grant-related payroll allocations is a plus.
• Proficiency in payroll software (e.g., ADP, Paycom, or similar) and experience with accounting systems.
• Strong Microsoft Excel skills (formulas, pivot tables) preferred.
• Excellent attention to detail and strong organizational skills.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Strong communication skills to collaborate with employees, HR, and finance teams.

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• 401(k) plan