Payroll Specialist (Remote)

Gridsource - Baton Rouge, LA

Full-time - Mid Level

Remote - Baton Rouge, LA

Heavy and Civil Engineering Construction

About the position

The Payroll Specialist will be responsible for processing multi-company payrolls, ensuring data accuracy, and meeting payroll deadlines. This role involves collaboration with various departments, particularly the HR team, to streamline payroll processes and resolve any payroll-related issues.

Responsibilities

• Process multi-company payrolls, including data import and validation.
• Resolve payroll issues and respond to queries in a timely manner.
• Partner with Operations Support team regarding timekeeping and payroll exports.
• Review export files from timekeeping systems for accuracy before uploading into Paylocity.
• Assist with garnishments tracking and validation within Paylocity.
• Assist with tax setup and discrepancies at the employee and company level.
• Validate new hires, terminations, and employee changes in Paylocity.
• Partner with HR team regarding employee setup and changes after validation.
• Reconcile payroll prior to transmission and validate confirmed reports.
• Create and run payroll reports as needed.
• Assist with payroll audits and year-end W2 reporting.

Requirements

• 5-10 years of experience in payroll processing.
• Knowledge of timekeeping requirements in various states.
• Ability to audit payroll files.
• Proficient in data entry into databases and spreadsheets.
• Excellent communication skills across all organizational levels.
• Strong attention to detail and organizational skills.
• Process improvement mindset and ability to embrace change.
• Analytical thinker with a solution-driven approach.
• Ability to work in a fast-paced environment with high multi-tasking demands.
• Proficient with Microsoft Office Suite, especially Excel; knowledge of Paylocity is a plus.

Nice-to-haves

• Knowledge of payroll tax requirements.