Payroll Specialist / Staff Accountant / Project Accountant

About the position

At RLF, our vision is to create high performance environments that inspire and nurture the human spirit. RLF has continued to evolve since 1935 because of our collective passion and dedication. We have cultivated a team of talented professionals who create exceptional places as well as provide attentive service to our clients. Best of all, we make working together fun. If you want to make a difference, come join us. We make places that perform. The Payroll Specialist / Staff Accountant / Project Accountant will be responsible for processing payroll, maintaining the general ledger, preparing reconciliations, analyzing account data, participating in month-end close, and performing general accounting duties within the Accounting Department.

Responsibilities

• Coordinates and performs periodic and off-cycle payroll processing.
• Provides instructions for payroll processing software application to employees for access to direct deposit, W-2 information, etc.
• Responsible for creating, maintaining, and inputting payroll records, including the performance of all required file maintenance in the payroll software.
• Analyzes time sheet data and verifies with supervisors and managers as needed to ensure accuracy and resolve discrepancies.
• Files, maintains, and archives payroll records in a secure and confidential manner.
• Processes payroll deductions/withholdings, prepares reconciliations and transmits funds as appropriate, for example, 401k, HSA, Garnishments, and Cobra.
• Maintains accurate payroll data within accounting and payroll software applications.
• Prepare all assigned journal entries and related month-end close duties.
• Assist with monthly client invoicing including invoice preparation, invoice portal uploads and project budget entry and review.
• Prepare various account reconciliations as assigned by supervisor.
• Review and research any reconciling items within the general ledger.
• Prepare and file local sales tax and personal property tax returns.
• Work with Accounting team members to prepare and distribute 1099s, W-2s, and any other federal and state required documents.
• Provide support and back-up to A/R, A/P and Payroll functions.
• Recommend improvements to Accounting processes including AP, AR, and Payroll.
• Assist with year-end support of review, audit and tax requirements, which may include research and reconcilement.
• Perform ad-hoc reports, and additional assignments, as directed by supervisor.
• Assist in the development and implementation of internal controls, accounting policies, and procedures.
• Additional duties as assigned.

Requirements

• Bachelor’s degree in Accounting or related field is preferred.
• Minimum three (3) years of related experience.
• Strong technical knowledge and use of pc-based computer systems and applications including MS Office Suite, web searches, database entry, and ERP systems.
• Knowledge of Payroll processing and related payroll duties.
• Knowledge of Accounts Receivable invoicing and cash receipt posting.
• Knowledge of general ledger account reconciliation.
• Knowledge of GAAP (Generally Accepted Accounting Principles).
• Knowledge of, and the ability to appropriately apply, basic math and accounting principles, procedures, and techniques with some guidance.
• Strong reading and comprehension skills, including the ability to understand and comply with accounting procedures and policies.
• Excellent collaboration, interpersonal, and customer service skills. Ability to build relationships with individuals at all levels.
• Ability to interact with all levels of employees, external partners, and clients.
• Strong organizational and prioritization skills.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong level of professionalism and ability to maintain confidential information.
• Ability to handle stress and function in a high-paced environment.
• Knowledge of Paylocity and/or Deltek Vantagepoint software a plus.

Benefits

• Flexible Work Schedules
• Hybrid office (in-office T-Th; remote M, F)
• PTO and holidays
• Paid Health, Dental and Vision Coverage
• 401(k) with Company Match
• Paid Short & Long-Term Disability
• Paid Life and AD&D benefits
• Employee Assistance Program
• Supplemental Life and Ancillary Insurance Plans
• Professional Certification Reimbursement
• Professional Organization Membership Reimbursement
• Wellness Incentives
• Tuition Reimbursement
• Student Loan Assistance
• Identity Theft Plan and Legal Plan
• Volunteer Time Off
• Pet Insurance