Payroll Specialist (Union focus) (Req #: 952)

$75,000 - $85,000/Yr

Peckham Industries - Brewster, MA

Full-time - Mid Level

Brewster, MA

Heavy and Civil Engineering Construction

About the position

The Payroll Specialist at Peckham Industries plays a crucial role in supporting the HR, Legal, and Executive teams by managing the Vista system, maintaining union records, and enhancing system processes. This position is integral to ensuring compliance with payroll regulations and improving operational efficiency within the payroll department.

Responsibilities

• Ensure the proper utilization of the Vista system, maintaining all fields and templates, and enhancing system integrations to improve automation and reduce manual processes.
• Maintain and update a comprehensive database of union records, including CBA renewals, pay rates, and adjustments, while managing the CBA schedule and pay rate structure.
• Communicate CBA information across the company, manage the template audit report, and report any conflicts or system changes.
• Complete monthly union filings in collaboration with team members, with the goal of eventually taking full responsibility for union filings and payments under supervision.
• Oversee Prevailing Wage activities, providing support to team members across various locations.
• Manage the Supplemental Wages process and lead monthly meetings to ensure accuracy and compliance.
• Collaborate with management on drafting memorandums and new contracts as needed.
• Assist Human Resources in communicating policy issues effectively across the organization.
• Lead union audits, ensuring thorough preparation and execution.
• Manage the shared drive for Payroll, HR, Legal, and the Executive Team, ensuring organized and accessible records.

Requirements

• Minimum of 3-5 years of experience in multi-state and unionized Payroll environments required.
• Bachelor's Degree in Accounting, or a related field, required.
• Knowledge of Payroll best practices, applicable Federal and State wage, hour, and tax laws, or Fundamental Payroll Certification, preferred.
• Prevailing Wage experience, highly desirable.
• Microsoft Office proficiency including Word, Excel, and Outlook required.
• Experience with Vista/Viewpoint/Trimble Products highly advantageous.
• Proficient written and verbal English communication skills.
• Excellent organization and customer relation skills.
• Sharp analytical skills with the ability to identify "why".
• Adherence to internal controls and maintain confidentiality and security of data.
• Highly ethical, analytical, team-oriented, flexible, inquisitive & logical.
• Authorized to work in the U.S.

Nice-to-haves

• Fundamental Payroll Certification
• Experience with Vista/Viewpoint/Trimble Products

Benefits

• Competitive salary range of $75,000.00 - $85,000.00
• Family-run business ethos
• Opportunities for professional growth and development
• Commitment to safety and integrity in the workplace