Payroll Specialist

$62,400 - $66,560/Yr

Zoom+Care - Vancouver, WA

Full-time - Entry Level

Vancouver, WA

Ambulatory Health Care Services

About the position

At ZoomCare, we are dedicated to making healthcare easy and accessible. Our mission is to deliver innovative, high-quality, and convenient healthcare services when patients need them. We provide same-day, no-wait visits in urgent care, primary care, and specialty care, and we are expanding our reach from the Pacific Northwest to new markets. We are looking for a Payroll Specialist to join our fast-moving team of dedicated professionals. This role is crucial in ensuring the accuracy and timeliness of payroll for our employees, which is essential for maintaining employee satisfaction and compliance with labor laws. The Payroll Specialist will be responsible for managing the full cycle of payroll for over 700 exempt and non-exempt employees. This includes calculating employee paychecks, withholding taxes, and managing deductions while maintaining accurate payroll records. The Specialist will also interpret new legislation impacting payroll and labor laws, ensuring that our practices are compliant and addressing any concerns that may arise. Additionally, the role involves auditing timecards for accuracy, managing benefit deductions, and processing special payouts such as bonuses and reimbursements. In this position, the Payroll Specialist will coordinate payroll processes with various departments to ensure that guidelines are set and deadlines are met. They will also prepare relevant bi-weekly, monthly, quarterly, and year-end reports, as well as manage internal and external audits related to payroll. The Specialist will oversee the maintenance of current employee data in the HRIS system, ensuring that all information is accurate and up-to-date. This role requires a strong attention to detail, excellent communication skills, and the ability to handle sensitive information with confidentiality.

Responsibilities

• Manage full cycle bi-weekly time management and payroll for 700+ exempt and nonexempt employees consistent with labor laws.
• Interpret new legislation impacting payroll and labor laws; addressing concerns as warranted.
• Audit timecards for accuracy and reasonableness along with employee time off balances.
• Manage and process benefit deductions, taxes, and wage garnishments/levies/withholding orders consistent with federal and state laws.
• Process special payouts, bonuses, mission draws, relocation and reimbursements.
• Ensure accurate processing of new hires, temporary workers, transfers, promotions and terminations accurately.
• Coordinate payroll processes with departments to ensure guidelines are set and deadlines are met.
• Coordinate payroll tasks associated with ZoomCare out of state employees.
• Prepare relevant bi-weekly, monthly, quarterly and year-end reports as well as quarterly and annual payroll taxes.
• Manage internal and external audits related to payroll such as worker's compensation, 401(K) retirement plan, state audits, W-4s, and year to date earnings.
• Complete verification of employment, Department of Justice and Department of Labor requests.
• Oversee the maintenance of current employee data in the HRIS system and audits existing employee data for accuracy; updating as required and ensuring new systems are set-up to reflect our current employee base, including wages, benefits, and paid time off accruals and in line with company policies.

Requirements

• Bachelors or Associates degree in Finance, Accounting, Business Administration or a related field, preferred.
• 2+ years of payroll processing experience for companies with 200+ employees.
• 3+ years of payroll processing experience for companies with 500+ employees, preferred.
• Experience with multi-state payroll processing, preferred.
• Ability to process bi-weekly payroll efficiently and accurately.
• Experience using enterprise-wide payroll systems.
• In-depth experience and knowledge of UKG/Kronos payroll systems, preferred.
• Proficiency with Google Suite, MS Office, Windows OS, HRIS (Kronos/UKG), preferred.
• Excellent numerical and communication skills.
• Strong analytical skills and problem solving abilities.
• Strong organizational skills and ability to interpret/adapt to policies and procedures.
• Strong attention to detail and thorough in completing work tasks and projects.
• Ability to uphold a strict level of confidentiality and discretion.
• Knowledge of relevant local, state, and federal laws and regulations related to payroll.

Nice-to-haves

• Experience with multi-state payroll processing, preferred.
• In-depth experience and knowledge of UKG/Kronos payroll systems, preferred.

Benefits

• Medical, Dental, Vision and Pharmacy benefits
• 401K with employer match
• Paid Time Off
• Paid Holidays
• Paid Parental Leave
• Sabbatical Program
• Hourly Pay Rate: $30-$32/HR dependent on experience