Payroll Specialist

$57,990 - $68,994/Yr

Unified Women's Healthcare

Full-time - Mid Level

Onsite

1,001-5,000 employees

Ambulatory Health Care Services

About the position

The Payroll Specialist at Unified Women's Healthcare is responsible for managing all payroll-related functions within the organization. This remote position requires a detail-oriented individual with significant knowledge of payroll administration, including compliance with state and federal regulations. The role involves processing payroll, maintaining employee data, and addressing payroll inquiries, ensuring accurate and timely payroll processing for the company's workforce.

Responsibilities

• Processing new hires into ADP WFN payroll system.
• Processing updates to existing employees in the ADP WFN payroll system.
• Processing payroll entries received from employees and divisions into ADP WFN.
• Answering telephone and email inquiries from employees and physicians.
• Reviewing payroll reports to ensure accurate payroll processing and reporting of information.
• Printing and sorting completed payroll reports.
• Redacting member physician information on completed payroll reports.
• Creating ad-hoc reports requested by various parties within CWC.
• Reviewing federal, state withholding and unemployment tax information for each entity.
• Reviewing and reconciling federal, state withholding and unemployment tax disbursements made by ADP.
• Advising of corrections to federal, state withholding and state unemployment taxes.
• Coordinating tax updates, including amendments with ADP, attorneys, and states.
• Researching questions/concerns with various taxing authorities.
• Creating new tax withholding and/or sui account numbers.
• Completing quarterly BLS reports with employee counts by division and total dollars by division.
• Reviewing and reconciling ADP quarterly tax reports including Statement of Deposits and Filings, Quarterly Tax Verification Letters, and Quarterly Wage and Tax Reports.
• Reviewing and reconciling ADP annual tax reports including Statement of Deposits and Filings, Quarterly Tax Verification Letters, Quarterly Wage and Tax Reports, and W2's.
• Creating and modifying payroll processing instructions.
• Reviewing company setup structure in ADP to determine possible areas of consolidation/modification.
• Coordinating consolidation/modification of company setup with ADP.
• Completing and returning to requestor Verification of Employment documentation.
• Updating payroll records by entering, reviewing, and approving changes as appropriate.
• Processing and paying employees by directing the production and issuance of paychecks or electronic transfers to bank accounts on a biweekly schedule.
• Preparing reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
• Preparing weekly, monthly, quarterly, and year-end reports for management.
• Complying with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions.
• Maintaining employee confidence and protecting payroll operations by keeping information confidential.
• Maintaining professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Overseeing internal payroll and accounting audits on a semi-annual basis.

Requirements

• Bachelor's degree, preferably in human resource management or related field or equivalent combination of education, training, and experience.
• Three to five years of HR experience in payroll.
• Excellent mathematics and communication skills.
• Experience with ADP.
• Ability to maintain privacy and confidentiality.
• Efficiency with Microsoft Office (Word, Excel, and PowerPoint).
• Efficiency with ADP and Salesforce.

Benefits

• Remote work flexibility
• Competitive hourly compensation ranging from $27.88 to $33.17 per hour