Payroll Specialist

Unclassified - North Las Vegas, NV

Full-time

North Las Vegas, NV

About the position

The Payroll Specialist position at My Next Career Path Staffing involves performing specialized duties in the coordination, administration, and performance of citywide payroll systems. Under general direction, the specialist will provide essential support to the payroll department by executing both administrative and technical duties efficiently. A critical aspect of this role is ensuring compliance with all applicable laws and regulations, while also guaranteeing that the city's payroll is completed accurately and on schedule. The specialist will be responsible for auditing departmental pay authorizations to ensure the accuracy of city payroll and verifying deductions from wages. This includes verifying data entered in electronic time and attendance and payroll systems to confirm proper coding of payroll time in accordance with current collective bargaining agreements and administrative policies. The role also requires monitoring changes in employment and staffing, such as new hires, promotions, vacancies, and seniority, and updating personnel information as necessary. Collaboration with payroll staff is essential to discuss issues and assist in developing solutions. The specialist will also assist with payroll corrections and follow up on unresolved issues as needed. Additionally, the role involves coordinating the testing and migration of mandatory payroll patches, providing technical support to payroll end-users, and troubleshooting identified problems within the payroll system. The specialist will utilize various software packages to extract and report payroll data for a variety of purposes, including management and public information requests, and in support of the City's collective bargaining and contract administration requirements. Furthermore, the Payroll Specialist will coordinate efforts with IT to resolve payroll system issues and implement necessary system modifications resulting from changes to the City's collective bargaining agreements. The role also includes answering inquiries, providing information, and resolving complaints from employees regarding payroll and central timekeeping processes. Maintaining and organizing departmental files is another key responsibility, along with promoting and supporting the overall mission of the City by demonstrating courteous and cooperative behavior when interacting with staff, thereby fostering a harmonious and effective workplace environment. Other related duties may be assigned as required.

Responsibilities

• Ensures the accuracy of City payroll by auditing departmental pay authorizations and verifying deductions from wages.
• Verifies data entered in electronic time and attendance and payroll systems to confirm proper coding of payroll time in accordance with current collective bargaining agreements and administrative policies.
• Monitors changes in employment and staffing such as new hires, promotions, vacancies and seniority; updates personnel information as necessary.
• Collaborates with payroll staff to discuss issues and assists in developing solutions.
• Assists with payroll corrections; follows up on unresolved issues as needed.
• Coordinates the testing and migration of mandatory payroll patches; provides technical support to payroll end-users and troubleshoots identified problems within payroll system.
• Utilizes various software packages to extract and report payroll data for a variety of purposes, including management and public information requests, and in support of the City's collective bargaining and contract administration requirements.
• Coordinates efforts with IT to resolve payroll system issues and implement system modifications required from modifications to the City's collective bargaining agreements.
• Answers inquiries, provides information and resolves complaints from employees regarding payroll and central timekeeping processes.
• Provides support on all payroll related activities.
• Organizes, maintains and purges various departmental files.
• Promotes and supports the overall mission of the City by demonstrating courteous and cooperative behavior when interacting with staff; acts in a manner that promotes a harmonious and effective workplace environment.

Requirements

• Experience in payroll processing and administration.
• Knowledge of payroll laws and regulations.
• Proficiency in using payroll software and electronic timekeeping systems.
• Strong analytical skills to audit payroll data and ensure accuracy.
• Excellent communication skills to interact with employees and resolve inquiries.
• Ability to work collaboratively with payroll staff and IT departments.

Nice-to-haves

• Experience with collective bargaining agreements.
• Familiarity with city government payroll processes.
• Technical support experience in payroll systems.