City Of Seymour - Seymour, TX
posted 5 months ago
We are seeking a meticulous and organized Payroll Specialist to join our team. The ideal candidate will be responsible for managing all aspects of payroll processing to ensure employees are paid accurately and on time. The Payroll Specialist will also handle employee inquiries, maintain payroll records, and ensure compliance with federal and state regulations. Key Responsibilities include Payroll Processing, where the specialist will gather and calculate timecards for hours worked by each employee, calculate the correct amount of pay incorporating overtime, holidays, and PTO, and enter data into the payroll software program. The role also involves preparing, processing, and printing paper checks and direct deposit stubs for distribution, coordinating with the bank to upload and transmit the payroll direct deposit ACH file, and ensuring all necessary signatures for payroll distribution are acquired. Meeting the bi-weekly payroll direct deposit deadline with the bank and ensuring the distribution deadline of paper checks and direct deposit stubs is met is crucial. In terms of Record Maintenance, the Payroll Specialist will update payroll records with changes to employee information or benefits, process and issue reports and W-2 tax forms required by the IRS, and maintain all payroll operations according to company policies and procedures. The role also requires resolving payroll discrepancies and answering any employee payroll and benefit inquiries, as well as preparing reports summarizing earnings, tax deductions, and leave. Compliance and Reporting responsibilities include maintaining accurate records of payroll documentation and transactions, submitting bi-weekly and quarterly reports required by federal and state agencies related to payroll and taxes. The Payroll Specialist will also conduct employee orientation regarding city benefits and job descriptions, coordinate insurance transactions for the city and employees, maintain personnel files, enroll new employees in health insurance and retirement benefits, and coordinate the annual health insurance reenrollment process. Additionally, maintaining vacation, sick, and personal leave hours and adjusting balances as needed is part of the role.