Payroll Specialist

$41,600 - $47,840/Yr

City Of Seymour - Seymour, TX

Full-time - Entry Level

Seymour, TX

Amusement, Gambling, and Recreation Industries

About the position

We are seeking a meticulous and organized Payroll Specialist to join our team. The ideal candidate will be responsible for managing all aspects of payroll processing to ensure employees are paid accurately and on time. The Payroll Specialist will also handle employee inquiries, maintain payroll records, and ensure compliance with federal and state regulations. Key Responsibilities include Payroll Processing, where the specialist will gather and calculate timecards for hours worked by each employee, calculate the correct amount of pay incorporating overtime, holidays, and PTO, and enter data into the payroll software program. The role also involves preparing, processing, and printing paper checks and direct deposit stubs for distribution, coordinating with the bank to upload and transmit the payroll direct deposit ACH file, and ensuring all necessary signatures for payroll distribution are acquired. Meeting the bi-weekly payroll direct deposit deadline with the bank and ensuring the distribution deadline of paper checks and direct deposit stubs is met is crucial. In terms of Record Maintenance, the Payroll Specialist will update payroll records with changes to employee information or benefits, process and issue reports and W-2 tax forms required by the IRS, and maintain all payroll operations according to company policies and procedures. The role also requires resolving payroll discrepancies and answering any employee payroll and benefit inquiries, as well as preparing reports summarizing earnings, tax deductions, and leave. Compliance and Reporting responsibilities include maintaining accurate records of payroll documentation and transactions, submitting bi-weekly and quarterly reports required by federal and state agencies related to payroll and taxes. The Payroll Specialist will also conduct employee orientation regarding city benefits and job descriptions, coordinate insurance transactions for the city and employees, maintain personnel files, enroll new employees in health insurance and retirement benefits, and coordinate the annual health insurance reenrollment process. Additionally, maintaining vacation, sick, and personal leave hours and adjusting balances as needed is part of the role.

Responsibilities

• Gather and calculate timecards for hours worked by each employee.
• Calculate the correct amount of pay, incorporating overtime, holidays, and PTO.
• Enter data into the payroll software program.
• Prepare, process, and print paper checks for distribution.
• Prepare, process, and print direct deposit stubs for distribution.
• Coordinate with the bank to upload and transmit the payroll direct deposit ACH file.
• Acquire all necessary signatures for payroll distribution.
• Ensure the bi-weekly payroll direct deposit deadline is met with the bank.
• Ensure the distribution deadline of paper checks and direct deposit stubs is met for the bi-weekly payroll.
• Update payroll records with changes to employee information or benefits.
• Process and issue reports and W-2 tax forms required by the IRS.
• Maintain all payroll operations according to company policies and procedures.
• Resolve payroll discrepancies and answer any employee payroll and benefit inquiries.
• Prepare reports summarizing earnings, tax deductions, and leave.
• Maintain accurate records of payroll documentation and transactions.
• Submit bi-weekly reports required by federal and state agencies related to payroll and taxes.
• Submit quarterly reports required by federal and state agencies related to payroll and taxes.
• Conduct orientation for all new employees regarding city benefits and job descriptions.
• Coordinate insurance transactions for the city and employees related to health and workers' compensation claims.
• Maintain personnel files with pertinent documentation on each employee.
• Enroll all new employees in health insurance and retirement benefits.
• Coordinate the annual health insurance reenrollment process.
• Maintain vacation, sick, and personal leave hours and adjust balances as needed.

Requirements

• A degree in financial accounting is highly preferred; or a High School Diploma or GED and a minimum of 5 years experience in a similar field sufficient to perform the duties of this position along with letter(s) of reference from past employer(s) must be provided.
• Ability to multitask in a stressful environment with specific deadlines.
• Ability to work independently in a time-sensitive environment.
• High level of confidentiality and respect for the privacy of employee records.
• Stay up to date with tax laws and employment regulations to ensure compliance.
• Excellent organizational and communication skills.
• Proficiency in payroll software and Microsoft Office Suite.

Nice-to-haves

• Experience in payroll processing in a municipal or government setting.
• Knowledge of local, state, and federal payroll regulations.
• Familiarity with employee benefits administration.

Benefits

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance