Payroll Specialist

Daniels Sharpsmart - Chicago, IL

Full-time

Chicago, IL

Administrative and Support Services

About the position

The Payroll Specialist will play a crucial role in supporting the Payroll and Benefits Administrator within the People and Culture team at Daniels Health & Sharpsmart. This position focuses on bi-weekly payroll processing, managing payroll-related queries, and maintaining employee personnel files. The specialist will also assist in administering group benefits and serve as the primary contact for employee inquiries regarding payroll and benefits.

Responsibilities

• Process multi-state payroll on multiple pay schedules using Paylocity.
• Manage vacation and sick time accruals in the payroll system and ensure all time off requests are processed in line with the payroll cycle.
• Process garnishments, child support orders, and tax levies.
• Complete all incoming employment verifications and work with Business Partner to gather and submit employee record requests, subpoenas, and other documentation requests.
• Process new hires, terminations, and employee changes in the payroll system and maintain accurate personnel files.
• Support health, ancillary, and retirement benefits including enrollments and terminations.
• Assist with end-of-year compliance for payroll and W2 compliance.
• Perform general filing and administrative duties related to payroll and benefits management.
• Process required documents through payroll and carriers to ensure accurate record keeping and payroll deductions.
• Serve as a resource to employees by answering benefits-related questions and liaising with benefits brokers and carriers to maintain vendor relationships.
• Support with monthly benefits reconciliation ensuring accurate billing/invoicing and benefit coverage.
• Assist with timely unemployment claims and COBRA processing.
• Prepare payroll and benefits-related reports.

Requirements

• 2-3 years of proven Payroll experience required.
• High school diploma or equivalent required; BSc/BA in business, accounting or relevant field is a plus.
• Trustworthy with attention to confidentiality.
• Outstanding organizational ability with great attention to detail.
• Excellent communication skills.
• Exquisite math and numerical skills.
• Solid understanding of accounting fundamentals and payroll best practices.
• Knowledge of legislation and regulations of the field.
• Proficient in MS Office and good knowledge of relevant software (e.g. Paylocity) and databases.