Payroll Specialist

$55,494 - $81,392/Yr

Assa Abloy - Foothill Ranch, CA

Full-time - Mid Level

Foothill Ranch, CA

10,001+ employees

Furniture, Home Furnishings, Electronics, and Appliance Retailers

About the position

The Payroll Specialist will be responsible for the timely and accurate processing of payrolls for multiple countries, ensuring compliance with laws and company policies. This role involves managing payroll tax reporting, maintaining communication with vendors and regulatory agencies, and providing support to employees regarding payroll-related inquiries.

Responsibilities

• Process payroll for multiple countries in a timely and accurate manner.
• Manage international payroll data through various sources, including Excel and third-party payroll vendors.
• Ensure compliance with regional and country-specific payroll regulations and corporate policies.
• Audit changes from SuccessFactors HRIS each pay period to ensure payroll accuracy.
• Approve/reject payroll inputs in the payroll system each payroll run.
• Maintain supplemental payroll inputs such as wage garnishments and loans.
• Review and load timecard data from local time tracking systems into the payroll system.
• Ensure payroll results and general ledger reports are transmitted to Finance.
• Support reporting, tax filing, and vendor requests pertaining to each payroll run.
• Initiate pay cycles and resolve pay generation issues.
• Review system-generated reports for accuracy and correct any errors.
• Establish and maintain employee payroll records.
• Perform payroll control reconciliations.
• Stay current on payroll practices and regulations for assigned countries in collaboration with external providers.
• Develop relationships with HR leaders and Country HR Managers for smooth payroll information flow.
• Generate off-cycle payments as required.
• Answer employee questions and troubleshoot payroll issues in a timely manner.
• Ensure payroll taxes are calculated correctly and filed on time.
• Stay updated on tax jurisdiction changes and maintain compliance with regulations.
• Process tax adjustments, amendments, and year-end tax forms.
• Liaise with authorities for payroll tax-related inquiries or audits.
• Manage garnishments, withholdings, and other legally mandated deductions.

Requirements

• Bachelor's degree in Payroll, Accounting, HR, or Finance.
• Minimum of 2 years hands-on payroll tax reporting and compliance experience.
• At least 2 years of experience processing payroll for salaried and hourly employees.
• Expert knowledge of payroll systems and HRIS (e.g., Dayforce, Workday, SuccessFactors).
• 3+ years' related experience in a professional role.
• Experience with cloud-based payroll systems, preferably with outsourced services.
• Experience with time shift models.

Nice-to-haves

• Fluent in multiple languages.
• Prior payroll processing experience with more than one country.