Payroll Specialist

$65,173 - $92,088/Yr

Kern Community College District - Bakersfield, CA

Full-time

Bakersfield, CA

Educational Services

About the position

The Payroll Specialist at Kern Community College District is responsible for performing complex technical tasks related to the processing of employee payrolls. This role serves as a lead to other Payroll Technicians and encompasses the full range of payroll accounting and reporting duties, ensuring accuracy and compliance with applicable laws and regulations.

Responsibilities

• Prepare and process classified, academic, and management payrolls.
• Provide guidance to other payroll personnel in the preparation of payroll input documents.
• Respond to inquiries regarding technical procedures and use of Banner H/R.
• Establish schedule for transmitting direct deposit payments for wages to the bank.
• Coordinate the distribution of payroll warrants and reconcile direct deposit accounts.
• Analyze account deposits and debits.
• Assemble, tabulate, extend, balance, and post District payrolls and related data.
• Examine payroll transactions for accuracy and completeness, including rate of pay and category of payments.
• Evaluate discrepancies in payments or records and perform adjustments as required.
• Post, monitor, and audit vacation and sick leave usage.
• Monitor and adjust employee annual wage statements for overpayments and workers' compensation payments.
• Maintain and update individual payroll records and audit files for mandatory payroll documents.
• Prepare, submit, and monitor required retirement reports.
• Audit, compile, calculate, and process payments in support of voluntary deductions to various private agencies.
• Research and respond to questions regarding District payroll policies and procedures.
• Prepare and submit quarterly and annual payroll reports and statements to appropriate governmental agencies.
• Coordinate the processing of W-2 statements and balance W-2 figures annually.
• Provide authorized payroll information to public agencies and verify earnings for employees as requested.
• Operate a variety of office equipment including a copier, calculator, fax machine, and computer.
• Assist in the annual preparation and presentation of formal and informal workshops on payroll-related matters.

Requirements

• A.A. Degree and five years of increasingly responsible experience in payroll or maintenance of financial accounting records.
• Knowledge of methods, practices, and terminology used in payroll and bookkeeping.
• Knowledge of applicable Federal, State, and local laws, rules, and regulations.
• Knowledge of rules, regulations, and procedures of the Public Employees Retirement System (CalPERS) and California State Teachers Retirement System (CalSTRS).
• Ability to perform complex payroll and record-keeping procedures.
• Ability to research and prepare a variety of payroll-related reports.
• Ability to perform mathematical calculations quickly and accurately.
• Ability to maintain accurate and complete records.

Nice-to-haves

• Experience with Banner H/R system.
• Familiarity with statistical record-keeping and reporting techniques.