Payroll Specialist

Madonna University - Livonia, MI

Full-time - Entry Level

Livonia, MI

Educational Services

About the position

The Payroll Specialist at Madonna University is responsible for processing and reconciling bi-weekly payroll, calculating employee earnings and deductions, and maintaining payroll records. This role involves managing electronic fund transfers, monitoring benefit accruals, and ensuring compliance with payroll regulations. The specialist will also interact with various departments to facilitate payroll processes and respond to payroll-related inquiries.

Responsibilities

• Processes and distributes bi-weekly payroll; computes contract amounts; calculates and processes adjustments to wages.
• Creates direct deposit file for transfer and distribution of payroll to employee bank accounts.
• Maintains time management system for employees including usernames, passwords, clocking in/out, PTO hours available, requested & used.
• Extends calendar each year for payroll dates and holidays; recalculates and rolls over PTO for all employees.
• Responds to payroll questions and performs related functions as required.
• Requests reports and translates information from the payroll record keeping and time management system.
• Compiles information using spreadsheets for quarterly tax returns; uploads quarterly taxes to SOM.
• Creates spreadsheets for Federal and State taxes; calculates and remits payroll tax payments to IRS and SOM.
• Generates payroll summary and detail reports for verification and tax purposes.
• Reconciles, distributes and mails W-2 forms annually; reports any adjustments for year-end.
• Prepares, reconciles and uploads data file for 403(b) plan and other annuity payments; remits funding for 403(b) plan bi-weekly.
• Compiles information and responds to unemployment claims in conjunction with human resources.
• Provides information for monitoring employee benefits as needed.
• Completes employment verifications as requested by outside multiple sources.
• Maintains strict confidential records with sensitive information including personnel records and wage garnishments.
• Works to ensure faculty contract dates and pay dates accurately reflect working days for benefit and payroll purposes.
• Works with CHRO to compile and distribute various communications to employees in relation to payroll issues, requirements, and policies and procedures.
• Works with Benefits Manager to create annual census data report for compliance.
• Creates and sends monthly employee contribution report to Office of Advancement.
• Other duties as assigned.

Requirements

• High school diploma required; bachelor's degree from a four-year college or university preferred.
• At least one to two years' experience processing payroll.
• Training in computer-based programs and knowledge of benefits is a plus.
• Thorough knowledge of state and federal payroll laws is required.
• Experience working in a higher education environment is a plus.
• Working knowledge of Microsoft Office is required.

Nice-to-haves

• Experience with UltiPro payroll software.
• Knowledge of higher education payroll processes.

Benefits

• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities