Payroll Specialist

$43,680 - $56,160/Yr

Columbus Metro Parks - Westerville, OH

posted 25 days ago

Full-time
Westerville, OH

About the position

The Payroll Specialist is responsible for preparing and maintaining payroll, personnel, and financial records and reports, as well as assisting with the implementation of compensation and benefit administration. This role requires a high level of accuracy and attention to detail, as it involves ensuring complete and accurate payroll processing on a bi-weekly basis. The Payroll Specialist will interact consistently with park managers to ensure timecard accuracy and will enter payroll data into the Franklin County payroll system (MUNIS). Additionally, the specialist will obtain approval for each bi-weekly payroll and determine the exact amount to transfer to the Franklin County payroll account for each payroll cycle. In terms of employee data management, the Payroll Specialist will implement salary increases or adjustments, maintain payroll records, and manage personnel records for changes such as address updates and tax forms. The role also includes preparing and maintaining employment and separation data, completing employment verification inquiries, and establishing new employee payroll records, ensuring a smooth interface between onboarding software (NeoGov) and payroll software (MUNIS). The specialist will also track various employee accruals. The Payroll Specialist will handle employee benefits administration by processing benefits and maintaining related files, tracking employee monthly healthcare contributions, and assisting employees with benefit enrollment and claims. This role also involves monitoring annual leave balances and assisting with Workers' Compensation and Unemployment Compensation claims. The specialist will be responsible for coding and tracking various types of leave, such as FMLA and military leave. In addition to payroll and benefits duties, the Payroll Specialist will perform accounts receivable tasks, including preparing deposit tickets, determining general ledger coding, and maintaining cash journal tracking. The role also includes preparing financial reports related to compensation and benefits, assisting in the preparation of the annual salary and benefits budget, and serving as backup personnel for accounts payable staff. The Payroll Specialist will ensure confidentiality of records and assist with annual audit processes by generating payroll-related schedules. Overall, the Payroll Specialist plays a crucial role in maintaining the financial integrity of the organization and ensuring compliance with various regulations and policies.

Responsibilities

  • Ensure complete and accurate payroll processing on a bi-weekly basis.
  • Interact with park managers to ensure timecard accuracy.
  • Enter payroll data into the Franklin County payroll system (MUNIS).
  • Obtain approval for each bi-weekly payroll and determine transfer amounts to the payroll account.
  • Enter and post final payroll from MUNIS reports into financial management system BS&A Software.
  • Respond to employee payroll questions.
  • Implement employee salary increases or adjustments.
  • Maintain Park District payroll records.
  • Maintain personnel records for changes such as address updates and tax forms.
  • Prepare and maintain employment and separation data.
  • Complete employment verification inquiries.
  • Establish and maintain new employee payroll records, ensuring interface between onboarding software and payroll software.
  • Track various employee accruals.
  • Process employee benefits and maintain related files.
  • Track employee monthly healthcare contributions and post information into BS&A Software.
  • Assist employees with benefit enrollment, claims, and questions.
  • Monitor annual leave balances.
  • Assist with Workers' Compensation and Unemployment Compensation claims and maintain related records.
  • Code and track various types of leave (FMLA, Jury Duty, Military, Funeral, etc.).
  • Prepare deposit tickets and deposit checks into the District bank account.
  • Determine correct general ledger coding and post receipts into BS&A Software.
  • Track and post monthly golf course and reservation revenue into BS&A Software.
  • Maintain cash journal tracking and petty cash fund reporting.
  • Prepare and maintain reports related to compensation and benefits.
  • Assist in the preparation of the annual salary and benefits budget.
  • Prepare monthly payroll reports and other reports as requested.
  • Perform special projects and related duties as required or assigned.
  • Serve as backup personnel for accounts payable staff.
  • Assist with annual audit processes by generating payroll-related schedules.

Requirements

  • Completion of secondary education (high school or GED).
  • Specialized training or education such as completion of certification programs, technical school graduation, or business college graduation is highly desirable.
  • Some accounting or payroll experience required.
  • Skills in fund accounting, data entry, payroll, accounts payable and receivables, personal computer operations.
  • Intermediate Excel and Word skills.
  • Excellent customer service, communication, and interpersonal skills.

Nice-to-haves

  • Experience with MUNIS payroll system and/or modules.
  • Experience with BS&A Software.
  • Notary Public certification.
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