Payroll Specialist

$54,080 - $70,720/Yr

Pacific Power & Systems - Martinez, CA

Full-time - Mid Level

Martinez, CA

Specialty Trade Contractors

About the position

The Payroll Specialist at Pacific Power & Systems, Inc. is responsible for the accurate and timely processing of weekly union payroll across multiple localities. This role involves payroll tax compliance, preparation of quarterly and annual tax returns, and W-2 preparation. Additionally, the Payroll Specialist will support accounts payable processes and assist in onboarding new employees into payroll and benefits systems.

Responsibilities

• Process weekly union payroll for multiple localities, ensuring compliance with union agreements and prevailing wage laws.
• Accurately calculate and process wages, overtime, and deductions.
• Track and report fringe benefits and contributions as required by union agreements.
• Prepare and remit payroll tax payments on time for federal, state, and local jurisdictions.
• Complete quarterly and annual payroll tax filings, including Forms 941, 940, and applicable state and local returns.
• Generate and distribute annual W-2s and ensure compliance with all year-end reporting requirements.
• Maintain accurate payroll records and documentation for audits and reporting.
• Process AP invoices, ensuring proper coding and approval according to company policies.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Assist in preparing weekly check runs and maintaining accurate AP records.
• Collaborate with the finance team on reporting and reconciliation tasks.
• Provide support during audits and assist with financial reviews related to payroll and AP.
• Assist with onboarding new employees by setting up payroll accounts and ensuring accurate information for payroll processing.

Requirements

• Minimum of 3 years of payroll experience, including union payroll (required).
• Experience with payroll software such as Vista, Foundation, or similar platforms (strongly preferred).
• Knowledge of accounts payable processes and systems.
• Strong understanding of payroll tax laws, union agreements, and multi-locality payroll requirements.
• High proficiency in Excel and other Microsoft Office applications.
• Excellent organizational and time management skills, with strong attention to detail.
• Ability to handle confidential information with discretion and professionalism.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance