Payroll Specialist

Stratus Team LLC - Pittsburgh, PA

Full-time

Pittsburgh, PA

About the position

The Payroll Specialist at Stratus Team LLC is responsible for overseeing payroll operations, ensuring timely and accurate compensation for employees while adhering to all relevant regulations. This role is essential for maintaining compliance with tax laws, preparing payroll reports, and resolving discrepancies. The Payroll Specialist will collaborate with HR and finance departments to support employee satisfaction and organizational goals.

Responsibilities

• Accurately prepare and process payroll on a regular basis, ensuring compliance with applicable laws and company policies.
• Manage and update payroll data, including employee status changes, salary adjustments, timekeeping, deductions, and benefits contributions.
• Stay informed of and ensure payroll practices comply with federal, state, and local regulations, as well as internal policies.
• Investigate and resolve payroll discrepancies by analyzing information and addressing employee inquiries.
• Create and distribute payroll-related reports for internal stakeholders, including summaries of earnings, deductions, taxes, and other payroll data.
• Work closely with HR and finance teams to ensure the accuracy of employee records and payroll-related general ledger entries.
• Assist with internal and external audits by providing payroll information and reports as requested.
• Ensure the confidentiality of employee payroll data in accordance with company policies and legal requirements.

Requirements

• Associate's degree in accounting, finance, business administration, or a related field, or equivalent work experience.
• 3+ years of experience in payroll processing or payroll administration.
• Strong knowledge of federal, state, and local payroll laws and tax regulations.
• Proficiency in using payroll software (e.g., ADP, Paycom, or similar) and Microsoft Office Suite, particularly Excel.
• Excellent attention to detail, accuracy, and organizational skills.

Nice-to-haves

• Bachelor's degree in accounting, finance, or business administration.
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
• Experience working in payroll within an engineering, architectural, or similar industry.
• Familiarity with accounting software (e.g., QuickBooks, NetSuite) and general ledger processes.
• Experience managing multi-state payroll processing.