Payroll Specialist

$49,670 - $49,670/Yr

City Of Cocoa - Cocoa, FL

Full-time - Mid Level

Cocoa, FL

Waste Management and Remediation Services

About the position

The Payroll Specialist is responsible for the accurate preparation, documentation, and distribution of payroll for approximately 400+ employees. This role involves managing all payroll-related activities in accordance with policies, procedures, and regulations, while ensuring timely and accurate payroll transactions. The position requires close collaboration with the Human Resources team and demands a high level of confidentiality and independent judgment.

Responsibilities

• Ensure all aspects of the payroll cycle, including taxes, benefits, and garnishments, are processed accurately and timely.
• Review timesheet information for accuracy and correct any errors before submission.
• Verify the input of employee changes and Personal Action Forms prepared by Human Resources for completeness.
• Reconcile bi-weekly payroll and prepare payroll deposit information.
• Prepare payroll vendor files and checks for disbursement.
• Reconcile and prepare pension contributions and related correspondence.
• Review benefit and incentive program processing.
• Identify and resolve discrepancies in paperwork from various departments.
• Provide information to other departments and the public regarding payroll rules and regulations.
• Prepare journal entries and maintain organized payroll records.
• Respond to employee inquiries regarding payroll issues in a timely manner.
• Run ad hoc financial reports as assigned and assist with year-end processes.
• Compile data for month-end payroll and tax processes.
• Process Employee Verifications and assist with the annual audit.

Requirements

• 3 years of experience in payroll processing and recordkeeping.
• Strong analytical and critical thinking skills.
• Proficient in Microsoft Office and payroll software, preferably SunGard Public Sector and KRONOS.
• Excellent customer service skills and ability to communicate effectively with all levels of the organization.
• Strong organizational skills and ability to manage multiple priorities under deadlines.
• Knowledge of payroll practices, procedures, and IRS regulations.

Nice-to-haves

• Experience with general ledger accounting and its relationship with payroll.
• Ability to contribute to process improvements and spot opportunities for efficiency.

Benefits

• Paid holidays