Payroll Specialist

Dairy Farmers of America - Kansas City, MO

Full-time

Kansas City, MO

Food Manufacturing

About the position

The Payroll Specialist will apply their knowledge of payroll functions, including processing, reporting, systems, wage and hour laws, time and attendance, garnishment processes, and operational best practices in accordance with established procedures. This role requires working under a moderate degree of supervision to perform timely and accurate daily activities and processing of employee payrolls for employees on monthly, semi-monthly, bi-weekly, and weekly cycles. The Payroll Specialist will be responsible for administering the end-to-end payroll operations, ensuring compliance with tax regulations across multiple states, and maintaining accurate payroll records. In this position, the Payroll Specialist will compile, input, audit, and verify any additional data to be included in the final payroll prior to processing of W-2s and will also process W-2 corrections as appropriate. They will assist with tax account setup and amendments and help resolve payroll tax issues. The role involves answering a high volume of questions relating to salary, paychecks, and other payroll information while maintaining confidentiality of sensitive information. The Payroll Specialist will work closely with payroll coordinators at field locations to problem-solve and achieve resolutions regarding payroll issues, ensuring that field payroll coordinators are properly trained to perform all aspects of their payroll duties. Collaboration with human resources representatives is essential to address inquiries, issues, and procedures affecting payroll. Additionally, the Payroll Specialist will assist in testing all payroll-related system enhancements, improvements, integrations, or conversions, and will generate and distribute various payroll reports as needed. The role also includes completing monthly, quarterly, and year-end tasks accurately and timely, supporting merger and acquisition activities as required, and creating and maintaining a procedure manual for all job duties. This position is critical in ensuring compliance with record-keeping requirements and following internal controls to prevent fraud or errors in payroll processing.

Responsibilities

• Administer the end-to-end payroll operations, including data entry, payroll processing, tax compliance across multiple states, timekeeping activities, auditing, and reporting to ensure timely and accurate payroll.
• Compile, input, audit, and verify any additional data to be included in the final payroll prior to processing of W-2s and process W-2 corrections as appropriate.
• Assist with tax account set up and amendments and help resolve payroll tax issues.
• Answer a high volume of questions relating to salary, paychecks, and other payroll information, while maintaining confidentiality.
• Assist payroll coordinators at field locations and problem-solve to achieve resolutions regarding payroll issues; ensure field payroll coordinators are properly trained.
• Work closely with human resources representatives regarding inquiries, issues, and procedures affecting payroll.
• Assist in the testing of all payroll related system enhancements, improvements, integrations, or conversions.
• Maintain and safeguard accurate payroll records, ensuring compliance with record-keeping requirements.
• Follow internal controls to prevent fraud or errors in payroll processing.
• Generate and distribute various payroll reports as needed.
• Assist with any internal or external audits.
• Complete monthly, quarterly and year-end tasks; ensure they are completed accurately and timely.
• Support merger and acquisition activities as required; assist with setup of payroll related systems.
• Collaborate with project managers and team members to assist in various projects, ensuring adherence to timelines and quality standards.
• Create and maintain procedure manual for all job duties.

Requirements

• Knowledge of payroll functions including processing, reporting, systems, wage and hour laws, time and attendance, and garnishment processes.
• Experience with payroll processing and tax compliance across multiple states.
• Strong attention to detail and ability to maintain confidentiality of sensitive information.
• Ability to answer a high volume of payroll-related inquiries effectively.
• Experience in training and supporting payroll coordinators in field locations.
• Familiarity with human resources processes and procedures affecting payroll.
• Experience in testing payroll-related system enhancements and improvements.
• Strong organizational skills to maintain accurate payroll records and compliance with record-keeping requirements.
• Ability to follow internal controls to prevent fraud or errors in payroll processing.
• Experience in generating and distributing payroll reports.

Nice-to-haves

• Experience with payroll software and systems integration.
• Knowledge of merger and acquisition payroll processes.
• Familiarity with auditing processes and compliance requirements.