Payroll Specialist

Centra Health - Lynchburg, VA

Full-time

Lynchburg, VA

Hospitals

About the position

The Payroll Specialist is responsible for the accurate preparation, processing, and maintenance of payroll records. This role ensures that employee time data is accurately reported, transmitted, and processed in compliance with internal policies, company procedures, and applicable regulatory requirements. The Payroll Specialist plays a key role in ensuring timely and accurate payroll delivery, while maintaining confidentiality and adhering to both internal and external compliance standards.

Responsibilities

• Accurately and efficiently process bi-weekly and off-cycle payrolls, ensuring timely and correct compensation for all employees.
• Assist in the preparation and generation of special payroll reports as requested by management or other departments.
• Respond to payroll-related inquiries from employees in a professional, timely manner, providing clear and accurate information.
• Accurately prepare and enter payroll data into relevant systems, ensuring data integrity and compliance with internal and external regulations.
• Monitor and ensure compliance with direct deposit setup and processing requirements.
• Research and resolve issues identified in the CARs daily to maintain payroll direct deposit accuracy.
• Process and monitor garnishments, bankruptcies, levies, and child support orders, ensuring accurate deductions in compliance with applicable laws.
• Generate and review bi-weekly, monthly, and off-cycle deduction reports, submitting check requests to Accounts Payable after each payroll run.
• Investigate and resolve payroll discrepancies, working proactively to address issues before they impact payroll processing.
• Provide requested payroll reporting for IRS, legal, and compliance audits, ensuring full compliance with regulations.
• Upload tax notices into the ADP system, reviewing and resolving discrepancies as needed to ensure accurate reporting.
• Set up and maintain accounts for state and local tax agencies within the ADP system, ensuring accurate tax filing and reporting.
• Maintain the integrity of payroll systems data, ensuring accuracy and confidentiality in all payroll-related transactions.
• Perform additional duties as assigned, with the understanding that job responsibilities may be modified or updated to meet organizational needs.

Requirements

• High school graduate or schooling.
• At least six months of payroll or timekeeping experience.

Nice-to-haves

• Accounting technical training or schooling.