Payroll Specialist

Brillient Corporation - Reston, VA

Full-time - Mid Level

Reston, VA

Administrative and Support Services

About the position

The Payroll Specialist plays a crucial role in the payroll team, ensuring the timely setup of employees and the accurate processing of payroll. This position is responsible for leading the reconciliation and analysis of payroll-related accounts, which is essential for maintaining the integrity of payroll operations. The Payroll Specialist will support the payroll team in the creation and submission of semi-monthly payroll, ensuring that all payroll filings and reporting are submitted to third-party administrators in a timely manner. Additionally, the specialist will coordinate with the payroll provider regarding agency tax notices, facilitating prompt processing of employee benefit payments, and ensuring that all payroll-related entries are recorded accurately and on time. In this role, the Payroll Specialist will also support the month-end close process and assist with financial and external audits. This includes reconciling benefits paid against payroll deductions and coordinating with Human Resources to ensure accuracy. The specialist will review new employee setups and maintain changes in the timekeeping system, performing a final review of all labor cost postings. Furthermore, the Payroll Specialist will conduct quarterly 941 labor to payroll reconciliations and analysis, respond to employee inquiries regarding payroll and timesheet issues, and perform monthly and periodic reconciliations and analysis. The position also involves reviewing project assignments for leave projects for employees, ensuring that approved payroll changes comply with labor laws, and managing year-end processes, including 941 reconciliations, W2 validation, and Workers Compensation reporting. The Payroll Specialist will ensure that tax updates are handled promptly and manage PTO accruals to ensure employees are properly mapped to plans, with accruals prorated for unpaid leave types. This role is vital for maintaining the accuracy and efficiency of payroll operations within the organization.

Responsibilities

• Support payroll team in the creation and submission of semi-monthly payroll.
• Submit payroll filing and reporting to third party administrators.
• Coordinate and follow up with payroll provider regarding agency tax notices.
• Facilitate timely and prompt processing of employee benefit payments.
• Ensure payroll related entries for semi-monthly payroll are recorded timely and accurately.
• Support the month-end close process, financial and external audits.
• Reconcile benefits paid against payroll deductions and coordinate with Human Resources on same.
• Review new employee set up and maintain changes in timekeeping system.
• Final review of all labor cost postings.
• Perform quarterly 941 labor to payroll reconciliations and analysis.
• Respond to employee inquiries regarding payroll and timesheet inquiries.
• Monthly and periodic reconciliations and analysis.
• Review project assignments for leave projects for employees.
• Review approved payroll changes to ensure in compliance with labor laws.
• Manage year-end processes to include 941 reconciliations, W2 validation, Workers Compensation reporting, etc.
• Ensure tax updates are handled promptly.
• Manage PTO accruals to ensure employees are properly mapped to plans and accruals are prorated for unpaid leave types.
• Reconcile and prorate employee benefits for unpaid leave.

Requirements

• Experience with processing payroll and benefits for employees under the Service Contract Act.
• Experience with ADP or Paycom.
• Experience with Deltek or Unanet.
• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.
• Prefer AA or AS degree with at least three (3) years related payroll experience or High school diploma with at least five (5) years of responsible administrative work in payroll.