Payroll Specialist

Robert Half - Golden Valley, MN

Full-time - Entry Level

Golden Valley, MN

Administrative and Support Services

About the position

The Payroll Specialist at Robert Half is responsible for processing payrolls, maintaining accurate payroll records, and addressing payroll-related inquiries. This role involves managing employee deductions and liabilities while ensuring compliance with federal and state regulations. The position requires meticulous attention to detail and the ability to handle confidential information effectively.

Responsibilities

• Handle the processing of weekly and off-cycle payrolls for hourly and commission wages across multiple states.
• Manage new hire, termination, and changes entries in the HR/Payroll system.
• Validate timecards, benefit deductions, and overtime calculations.
• Respond to payroll queries from internal staff via phone and email.
• Generate monthly and quarterly wage and tax reports.
• Fulfill wage verification requests as needed.
• Collaborate within the department to support and complete ad hoc projects.
• Address and resolve payroll discrepancies by collecting and analyzing information.
• Maintain confidentiality of payroll operation information and uphold employee confidence.
• Certify compliance with federal and state regulations and guidelines.
• Support all internal and external audits related to payroll.
• Detail all payroll liabilities by establishing employee federal and state income, social security taxes, and employer social security, unemployment, and worker compensation payments.
• Continuously implement established policies and procedures to maintain payroll operations, reporting changes where necessary.
• Manage employee deductions and other liabilities.
• Maintain payroll information by collecting, calculating, and entering data.
• Prepare reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
• Update payroll records by entering changes in exemptions, insurance coverage, savings deductions, and job title and department/division transfers.
• Manage and review, including verification, of source documents.
• Compile weekly, monthly, quarterly, and year-end reports for department heads.

Requirements

• Proficiency in Accounting Software Systems
• Experience with ADP - Financial Services
• Familiarity with Kronos Timekeeping System and About Time
• Understanding of Accounting Functions and Accounts Payable (AP)
• Experience in Check Processing
• Proficiency in Microsoft Excel, specifically with Pivot Table and VLOOKUP functions
• Prior experience in the automotive industry is preferred
• Strong attention to detail and ability to handle confidential information
• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team
• Bachelor's degree in Accounting, Finance, or related field is preferred
• Strong problem-solving skills and ability to meet deadlines.

Nice-to-haves

• Prior experience in the automotive industry is preferred
• Bachelor's degree in Accounting, Finance, or related field is preferred

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• 401(k) plan