Clarks Shoes - Newton, MA
posted 4 months ago
As a Payroll Specialist at Clarks, you will play a crucial role in ensuring the accurate processing and recording of payroll for the company's employees across the United States, Puerto Rico, and Canada. This position involves managing payroll for approximately 2,000 employees, which includes both exempt and non-exempt statuses. You will be responsible for processing weekly, bi-weekly, and monthly payrolls, entering timesheets, and making necessary changes and approvals in the payroll system. Your attention to detail and accuracy will be essential in providing timely and accurate financial information to the organization. In this role, you will process and key in employee changes, new hires, and terminations within the Payroll/HR system, which encompasses multiple states and local Group function employees across five separate pay groups. You will monitor and update time and attendance system exceptions, accruals, and hours, ensuring that all employee time is accurately imported into the Payroll/HR system for payment. Additionally, you will communicate any issues related to the retail system and time and attendance, and calculate specific final pay for terminations in accordance with jurisdictional, state, and federal laws. Your responsibilities will also include running weekly reports from the Payroll/HR system, time and attendance system, and financial system to verify the accuracy of payroll data across all platforms. You will import files for vacation, annual reviews, and other extensive data loads, while providing clear communication to the Americas geography employee base regarding payroll inquiries and issues. Coordination and processing of special payments and off-cycle checks will be done in collaboration with the Payroll Supervisor and Finance team. Furthermore, you will be tasked with training and supporting employees on all systems affecting pay, as well as ensuring compliance with monthly and quarterly reporting requirements to governmental agencies as mandated by law. Establishing proper jurisdictional tax setups and accurate garnishment setups for employees will also be part of your duties.