Payroll Specialist

Groundworks Operations - Virginia Beach, VA

Full-time - Mid Level

Virginia Beach, VA

11-50 employees

Administrative and Support Services

About the position

Groundworks is seeking a talented Payroll Specialist to join our company in Virginia Beach, VA. The Payroll Specialist will perform payroll and other accounting-related functions, including payroll and commissions processing, payroll tax compliance, automated timekeeping systems, and payroll reporting in a multi-site, multi-state, fast-paced, high-volume environment.

Responsibilities

• Analyze commissions for field sales representatives
• Assist and support the accounting team with financial, clerical, and administrative services
• Assist with new client implementations and special projects as requested
• Balance and maintain accounting schedules for payroll
• Balance and pay all voluntary benefits for all locations
• Certified payrolls manually and using 3rd party software
• Communicate with Human Resources on all employee pay/benefit issues
• Handle all payroll liens, garnishments, and child support and employee voluntary deductions as well as employee questions and concerns
• Maintain discretion and professionalism with team members and clients
• Maintain time and attendance
• Perform payroll-related functions including but not limited to payroll processing, audits and maintenance
• Prepare all reports for management and vendor audit as required
• Prepare employment payroll verifications in writing
• Prepare off-cycle payrolls and manual checks as necessary
• Process payroll for multi-frequency Managed Services clients as scheduled
• Process payroll transfers
• Provide and balance the general ledger to accounting for all payrolls
• Reconcile all payroll and related accounts and activities
• Perform other duties as assigned

Requirements

• Associate degree (A.A.) or equivalent
• Three to five years related payroll and accounting experience, or equivalent combination of education and experience
• FPC/CPP Certification preferred
• Knowledge of multi-state payroll tax laws
• Knowledge of Canadian payroll laws preferred
• Excellent math/accounting skills
• Highly adaptable to many software/technologies
• Knowledge of HCM systems or Workday payroll system a plus
• Strong attention to detail
• Ability to analyze and resolve problems through effective customer service interface and communication
• Ability to deal effectively with a diversity of individuals at all organizational levels
• Organized to handle schedule and changes expeditiously and work extended hours when necessary
• Maintain and update manual and electronic filing system
• Works well in a team environment and acts as backup for other payroll administrators
• Well-versed in payroll compliance, taxes and reporting
• Experience with large corporate payroll processing that includes exposure to benefits and 401(k)
• In-depth knowledge of Microsoft Excel, using formulas a must

Nice-to-haves

• Experience with Workday payroll system
• Knowledge of Canadian payroll laws

Benefits

• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Leadership training provided
• Life insurance
• Paid holidays