Payroll Specialist

$40,830 - $72,488/Yr

Princeton Independent School District - Princeton, TX

Full-time

Princeton, TX

About the position

The Payroll Specialist is responsible for compiling and preparing the district's payroll, ensuring accuracy and compliance with established procedures and regulations. This role involves working under moderate supervision to manage payroll records, process employee payments, and maintain related documentation. The specialist will also collaborate with various departments to resolve payroll inquiries and ensure timely reporting to relevant authorities.

Responsibilities

• Prepare accurate district payroll for distribution to employees following established procedures.
• Receive and audit time sheets for all district employees.
• Calculate employee wages, salaries, hours worked, overtime pay, and determine withholdings, deductions, and net pay.
• Balance payroll earnings and deductions; initiate related transfers of funds and deposits.
• Maintain district payroll registers, employee payroll information, and other original documentation in an orderly and accurate manner in accordance with state, federal, and district requirements.
• Prepare and post all payroll changes including payroll deductions, salary changes, termination, and new employee information.
• Compile, maintain, and file all reports, records, and other documents as required including maintaining payroll and related files such as payroll records, absent-from-duty reports, and service records.
• Prepare and submit payroll reports and forms including those required by Internal Revenue Service, Texas Workforce Commission, Texas Retirement System, Federal Insurance Contributors' Act (FICA), Medicare, Texas New Hire Reporting, and Workers' Compensation Commission.
• Work cooperatively with human resource department, principals, department heads, campus and department secretaries, and employees to ensure accuracy of information reported.
• Resolve payroll problems and inquiries.
• Respond to requests from financial institutions regarding verification of employment.
• Maintain confidentiality of information.
• Follow district safety protocols and emergency procedures.

Requirements

• High school diploma or GED
• Knowledge of basic payroll accounting procedures
• Ability to maintain accurate and auditable records
• Ability to use software to create spreadsheets, databases, and do word processing
• Proficiency in keyboarding and file maintenance
• Ability to work with numbers in an accurate and rapid manner to meet established deadlines
• Effective organizational, communication, and interpersonal skills
• Experience in payroll accounting (specific years not mentioned)