Payroll Specialist

$55,411 - $83,096/Yr

Catalyst Family - Morgan Hill, CA

Full-time - Entry Level

Morgan Hill, CA

Management of Companies and Enterprises

About the position

The Payroll Specialist plays a critical role in ensuring accurate and timely processing of employee payroll. This position serves as the primary point of contact for payroll-related inquiries, resolving discrepancies, and maintaining up-to-date knowledge of payroll laws and best practices. By ensuring the integrity and accuracy of payroll data, the Payroll Specialist supports the organization's commitment to employee satisfaction and operational efficiency. Essential job functions include reviewing time data for missing information or errors, contacting supervisors and managers to correct any inconsistencies, and performing self-audits as well as audits of other payroll staff's entries. The Payroll Specialist is responsible for entering approved payroll corrections for prior pay adjustments, calculating retroactive payments, and processing termination pays, either through the system or manually. Additionally, this role coordinates with HR on the payment of employees on Leave of Absence and ensures accurate accrual records by conducting research and historical reviews as needed for employee inquiries. Maintaining payroll records for internal requirements and government wage and tax reporting is also a key responsibility. The Payroll Specialist will answer employees' questions regarding their paycheck and accruals and perform other duties as assigned.

Responsibilities

• Review time data for missing information or errors.
• Contact supervisors and managers to correct missing, inconsistent or inaccurate data and rectify problems as a result of the audit.
• Correct errors identified in the audit.
• Perform self-audit and audit of other Payroll staff's entries.
• Enter approved payroll corrections for prior pay adjustments.
• Calculate retroactive payments and manual adjustments as necessary.
• Process termination pays, either through the system or manually.
• Coordinate with HR on payment of employees on Leave of Absence.
• Ensure accurate accrual records conducting research, historical review, and corrections as needed for employee inquiries.
• Maintain payroll records for internal requirements and government wage and tax reporting.
• Answer employees' questions in relation to their paycheck and accruals.
• Perform other duties as assigned.

Requirements

• High School Diploma required; AA degree in Accounting, HR or general business or equivalent experience preferred.
• Minimum 3 years' experience in payroll, HR, Accounting or customer service functions and data entries of varied functions.
• Basic knowledge and understanding of Wage and Tax Laws in relation to payroll function.
• Excellent data entry skills in terms of speed and accuracy and working knowledge of common office software.
• High attention to details.
• Ability to prioritize, multi-task and work within a tight time schedule.
• Customer Service Orientation.
• High energy, enthusiasm and commitment towards the mission, goals and values of Catalyst Family and HR.

Benefits

• Medical, Dental, and Vision Benefits
• Life, Accidental Death & Dismemberment (AD&D), and Long-Term Disability (LTD) employer paid coverage
• 401(k) Retirement plan and Employee Assistance Program (EAP)
• Personal Health Advocate
• Paid vacation, sick time, and holidays
• Commuter pre-tax benefit
• Discounted childcare
• Access to the Calm app
• Tickets at Work employee discounts