Payroll Specialist

Milan Laser Hair Removal - Omaha, NE

Full-time - Mid Level

Onsite - Omaha, NE

251-500 employees

Personal and Laundry Services

About the position

The Payroll Specialist at Milan Laser Hair Removal is responsible for the accurate preparation, documentation, and distribution of payroll functions to ensure timely and compliant pay processing for employees across multiple legal entities. This role requires strong attention to detail, problem-solving skills, and the ability to manage payroll-related inquiries in a fast-paced environment. The position offers opportunities for career advancement within a rapidly growing company that values its employees and promotes a positive work culture.

Responsibilities

• Prepare and review bi-weekly payroll package for multiple legal entities to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Maintain accurate records of payroll documentation and transactions.
• Ensure accuracy of payroll data transmission by documenting and reviewing all pre- and post-processing payroll reports.
• Address and resolve employee payroll issues.
• Manage and administer the business registration process for new States and Localities for payroll tax accounts.
• Respond to and correspond with State, Federal, and/or local government institutions on tax notices.
• Support and participate in collaboration activities to promote and implement continuous process improvement.
• Research and prepare reports for management, as needed.
• Verify payroll tax accuracy and state compliance.
• Reconcile W-2s.
• Calculate, adjust, and process sales commissions.
• Prepare bi-weekly journal entries and month-end accruals for payroll, PTO, commissions, and bonuses.
• Prepare month-end account reconciliations.
• Support audit tasks related to payroll accounting, 401K, and payroll tax activity.
• Coordinate with and support the Human Resources department with payroll-related activities/matters.
• Prepare reporting requirements for state incentive programs.

Requirements

• High school education or GED required.
• Minimum of two years post-secondary education in accounting or related field OR equivalent combination of education/experience required.
• Associate's or bachelor's degree in accounting or related field preferred.
• Minimum of 3 years of previous payroll experience required.
• Medium to advanced level experience with Microsoft Excel required.
• Proficient with cloud-based payroll system - Paycom Software experience preferred.
• Knowledge in year-end tax reporting and 401k/Benefits deductions required.
• Knowledge of current payroll processing laws and regulations required.
• Strong understanding of internal controls and compliance preferred.
• Ability to multitask, prioritize & plan work activities required.
• Detail-oriented, team player with a desire for continuous improvement required.
• Excellent written and oral communication required.
• Strong analytical and problem-solving skills required.

Nice-to-haves

• Experience at a large scale and growing company preferred.
• Experienced in finding solutions to technical payroll, tax, and systems related issues preferred.
• Energy and desire to thrive in a fast-paced organization with flexibility as needed required.
• Ability to establish and maintain relationships with internal and external stakeholders required.

Benefits

• Medical, dental, vision, disability and life insurance within 30 days.
• Unlimited PTO.
• Paid holidays.
• $50 cellphone stipend.
• 401k retirement plan with vested employer match.
• Career advancement opportunities.
• Free laser hair removal services for employees and their spouse or legal partner.