Payroll Specialist

TAD PGS - Chantilly, VA

Full-time

Chantilly, VA

Administrative and Support Services

About the position

The Payroll Specialist will play a crucial role in managing payroll functions for a leading company in Chantilly, VA. This position involves handling daily payroll operations, including garnishments, reporting, and union duties, while also serving as a backup for processing weekly and semi-monthly payrolls. The role requires attention to detail and the ability to manage multiple payroll-related tasks efficiently.

Responsibilities

• Process manual checks as required.
• Maintain payroll records and process approved payroll record changes.
• Answer and/or research payroll inquiries from employees and managers.
• Perform payroll reconciliations.
• Daily data entry of payroll information.
• Submit or approve the Positive Pay file to the bank for all daily manual checks issued.
• Complete ad hoc projects as assigned.
• Analyze and process payroll garnishments.
• Process garnishment refunds when required.
• Create weekly cash forecasting report.
• Run accounting reports as requested.
• Process union new hire and termination changes.
• Process union payroll changes.
• Prepare monthly union billings and submit to AP for payment.
• Prepare monthly pension billings and submit them to AP for payment.
• Deposit refund checks received in the mail from the unions.
• Process union refunds and garnishments when required.

Requirements

• High School Diploma or equivalent required.
• An associate's degree in accounting, finance, or business is preferred.
• 2 to 4 years of payroll processing experience in a multi-company, multi-state environment is required.
• Experience with Ultimate Software (UltiPro) and Kronos is preferred.
• Experience with garnishments and union dues billing is preferred.
• Ability to plan & organize work schedules, establish workload priorities, and perform assigned tasks in a timely manner.
• Knowledge of employee tax setup based on live/work jurisdictions.
• Must be proficient with spreadsheets and database query skills.
• Proficient with Microsoft Excel and Microsoft Word.
• Excellent customer service skills.
• Ability to work in a fast-paced environment.