Payroll Specialist

$75,000 - $90,000/Yr

Business Wire - San Francisco, CA

Full-time - Mid Level

San Francisco, CA

Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services

About the position

The Payroll Tax Specialist is responsible for managing all payroll tax-related functions and ensuring compliance with federal and state payroll tax laws. This role involves processing biweekly and off-cycle payrolls in a multi-state environment, resolving payroll issues, and maintaining accurate payroll records. The specialist will work closely with tax agencies and a third-party vendor to oversee the payroll tax process and ensure timely and accurate payroll tax remittance.

Responsibilities

• Assist with processing international and US payrolls for exempt and non-exempt employees.
• Review and resolve payroll tickets in Jira.
• Research payroll issues and demonstrate high analytical ability and knowledge of best practices.
• Administer payroll tax compliance requirements across all companies.
• Work directly with tax agencies to open or close tax accounts as needed.
• Make corrections to Business Wire state/federal tax profile setups with tax service.
• Maintain tax service dashboard and resolve tax or garnishment discrepancies.
• Review and submit tax notices to tax service and identify high-priority tax notices.
• Process quarterly tax returns or late originals as needed.
• Responsible for quarter-end processing and resolving variances between Workday and ADP Smart Connect.
• Balance and remit payroll taxes for bi-weekly payroll runs.
• Process lock-in letters received from IRS.
• Collect, verify, and record employee attendance, including hours worked.
• Execute year-end processing and reconcile all box totals, earnings, and deductions.
• Review employee data to identify incorrect live or work states and make necessary tax adjustments.
• Answer tax calls from employees and tax agencies.
• Ensure compliance with federal, state, and local tax laws.

Requirements

• 7+ years of payroll experience
• Experience processing multi-state payroll tax in Workday
• Experience with Workday and ADP Smart Connect
• Excellent organizational skills and attention to detail
• Strong analytical and problem-solving skills
• Proficient with Microsoft Office Suite or related software
• Proficient with Workday payroll software
• US and International payroll experience

Nice-to-haves

• Experience with Jira Ticketing system
• CPP and Workday certifications

Benefits

• Ability to work remotely
• Excellent health benefits that begin on your first day of employment
• $100 monthly fitness allotment
• Tuition reimbursement program
• Enhanced mental health resources
• 401(k) plan with generous company match
• Annual profit sharing contribution
• PTO, Floating Holidays, Wellness Day Off, Birthday Day Off