PAYROLL SPECIALIST

F.E. Moran Group of Companies - Northbrook, IL

Full-time - Entry Level

Northbrook, IL

About the position

F.E. Moran Group of Companies is seeking an experienced Payroll Specialist for their Northbrook, IL office. The ideal candidate will apply their skills and knowledge in payroll to support employees and complete payroll functions with high attention to detail, ensuring tasks are completed in an organized, timely, and confidential manner for the success of the department.

Responsibilities

• Process weekly payroll for both union and non-union employees, ensuring all calculations and details are correct; process payroll garnishments as needed.
• Complete, document, and submit union reports monthly; assist with union audits as required; maintain union rates and fringes.
• Project set-up, weekly and monthly report submission and report finalization upon project completion in compliance with the Davis-Bacon Act, Prevailing Wage and other Local, State and Federal requirements.
• Maintain and submit documents related to time-entry, Federal 941 and state payroll tax payments and returns, year-end payroll, and W2 preparation.
• Answer employee questions; complete employment verifications and unemployment claims; enter new employees and employee changes into payroll programs.
• Build and maintain positive relationships with payroll and accounting teams, other office staff, and internal and external customers.

Requirements

• High School Diploma or equivalent and previous experience in payroll required.
• Advanced MS Office and excel skills, including Vlookup and Pivot tables.
• Experience with Penta, VISTA, My-Estub, and construction software ERP preferred.
• Ability to prioritize and follow up to manage projects and deadlines.
• Effective verbal and written communication skills to varied levels of audiences.

Nice-to-haves

• Union reporting experience.

Benefits

• Competitive salary and benefits package, including medical, dental, and vision.
• Life and disability insurance.
• Paid time off.
• 401(k) retirement savings plan with discretionary company match.