Payroll Specialist

Forum Communications - Fargo, ND

Full-time - Mid Level

Fargo, ND

Publishing Industries

About the position

The Payroll Specialist is responsible for accurately processing the company's payroll on a bi-weekly basis, ensuring compliance with all applicable federal, state, and local tax laws. This role involves calculating wages, deductions, and benefits, maintaining payroll records, and addressing employee payroll inquiries. The Payroll Specialist will collaborate closely with the HR and Finance teams to reconcile payroll data and ensure timely reporting and payment of taxes and benefits.

Responsibilities

• Process bi-weekly payroll, ensuring accuracy in timekeeping, wages, commissions, taxes, and deductions in compliance with regulations.
• Manage payroll changes such as terminations, promotions, transfers, direct deposits, and garnishments.
• Coordinate with Finance to reconcile payroll with the general ledger and benefit invoices.
• Prepare and transmit payroll contributions and reports, including quarterly Payroll 941, unemployment tax, and workers compensation reports.
• Set up new positions and enter new hire information into the HRIS.
• Process garnishments and child support orders.
• Prepare and distribute annual documents such as W-2s and 1095s.
• Perform monthly, quarterly, fiscal year-end, and calendar year-end payroll procedures.
• Document all payroll processes and maintain payroll records per regulatory retention guidelines.
• Prepare requested documents and files for external audits.
• Respond to external payroll inquiries including employment verifications.
• Resolve employee inquiries regarding payroll issues or concerns.
• Prepare reports for Finance, leadership team, and other various teams as needed.

Requirements

• Knowledge of taxation regulations and multi-state payroll requirements.
• Knowledge of accounting and payroll software.
• Attention to detail and strong organizational skills.
• Strong mathematical skills with the ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.
• Proficiency in advanced ADP and Microsoft Office tools, particularly Excel.
• Bachelor's degree in Accounting, Finance, or a related field with 3 years of payroll experience in a large company or an equivalent combination of education and experience.

Benefits

• Generous benefits package
• Development and growth opportunities
• Inclusive and creative culture
• Safe working environment