Payroll Specialist

$37,440 - $45,760/Yr

Financial Planning & Tax Office - Houston, TX

Full-time

Houston, TX

Professional, Scientific, and Technical Services

About the position

Financial Planning & Tax Office is seeking a knowledgeable Payroll Specialist to manage and process the company's payroll efficiently. In this role, you will be responsible for calculating wages based on hours worked, administering payments, and ensuring compliance with payroll regulations. You will gather information on hours worked for each employee and calculate the correct amount, incorporating overtime, deductions, and bonuses with the assistance of a computer system. Approval from upper management for payments will be required when necessary, and you will prepare and execute pay orders through an electronic system or distribute paychecks directly to employees. Additionally, you will administer statements of payment to personnel, either electronically or on paper, and process taxes and payments of employee benefits. Keeping track of hourly rates, wages, compensation benefit rates, and new hire information will be part of your responsibilities. You will also address any payroll-related issues and questions from employees and superiors, prepare reports for upper management and the finance department, and ensure all items are completed for month-end processing. The role requires the ability to work in a confidential environment, manage tight deadlines, and make effective decisions independently or collaboratively. You will also be expected to make improvements to the payroll setup and handle billing clients and creating invoices as needed.

Responsibilities

• Gather information on hours worked for each employee
• Calculate the correct amount incorporating overtime, deductions, bonuses, etc.
• Receive approval from upper management for payments when needed
• Prepare and execute pay orders through an electronic system or distribute paychecks
• Administer statements of payment to personnel either electronically or on paper
• Process taxes and payment of employee benefits
• Keep track of hour rates, wages, compensation benefit rates, new hire information, etc.
• Address issues and questions regarding payroll from employees and superiors
• Prepare reports for upper management, finance department, etc.
• Work in a confidential environment
• Deal with tight deadlines and effectively make decisions
• Work independently and with minimal supervision and with others
• Make improvements to payroll set-up
• Billing clients and creating invoices

Requirements

• High school diploma or equivalent; BSc/BA in business, accounting or relevant field is a plus
• Proven experience as payroll specialist or payroll manager
• Solid understanding of accounting fundamentals and payroll best practices
• Very good knowledge of legislation and regulations of the field
• Proficient in MS Office and good knowledge of relevant software (e.g. Kronos, Payforce) and databases
• Trustworthy with attention to confidentiality
• Outstanding organizational ability with great attention to detail
• Excellent communication skills