Payroll Specialist

$62,400 - $72,800/Yr

Spot On Talent Acquisition & Development - Dallas, TX

Part-time - Entry Level

Dallas, TX

About the position

A leading independent school in Dallas is seeking a part-time HRIS/Payroll Specialist to adeptly analyze, maintain, and evaluate the Human Resource Information System (HRIS) while processing semi-monthly payroll. This role includes auditing system performance, end-user activities, data integrity, and communicating with IT and third-party vendors to resolve any issues. The ideal candidate will offer system expertise, ensuring thorough setup and training for employees, and will coordinate all HRIS-related processes encompassing Applicant Tracking, New Hire Onboarding Compliance, Benefits, Performance Management, and Payroll workflows. Key Accountabilities include Payroll Management, where the specialist will process semi-monthly payroll, update payroll records, ensure timesheets are completed and approved, and resolve payroll discrepancies. In HRIS Administration, the specialist will serve as an HRIS subject matter authority, identifying and resolving data integrity issues while providing end-user support and training. The role also involves Data Integrity, where the specialist will conduct internal audits and analyze data flows to identify process improvement opportunities. The specialist will prepare and collaborate with third-party vendors for bulk data uploads related to Benefit Open Enrollment, merit increases, and other projects. Compliance and Records management will involve performing pre-employment background checks, processing onboarding compliance documentation, and establishing/maintaining personnel records, files, and reports. Benefits Administration will require overseeing day-to-day benefits plans, including enrollment, billing, claims disputes, and employee communication, as well as assisting with annual open enrollment and supporting 403b and cafeteria plan non-discrimination testing. Training and Communication responsibilities include training new hires and employees on benefit plans and communicating with benefit providers as necessary. The specialist will also oversee paid time off and all leave programs (e.g., FMLA) and process terminations, including associated forms, reports, records, and COBRA administration. Additional responsibilities include collaborating on internal and external audits, recommending corrective actions, and implementing approved changes, reviewing requests for system improvements, participating in testing HRIS implementations and improvement projects, handling worker's compensation and unemployment claims, enrolling employees in and supervising trainings and certifications, and ensuring workplace compliance posters are up-to-date. The role is part-time and tailored for HRIS/Payroll professionals seeking flexibility while contributing significantly to the school's HR operations.

Responsibilities

• Process semi-monthly payroll and update payroll records.
• Ensure timesheets are completed and approved, resolving payroll discrepancies.
• Serve as an HRIS subject matter authority, identifying and resolving data integrity issues.
• Provide end-user support and training for HRIS.
• Conduct internal audits and analyze data flows for process improvement opportunities.
• Prepare and collaborate with third-party vendors for bulk data uploads related to benefits and merit increases.
• Perform pre-employment background checks and process onboarding compliance documentation.
• Establish and maintain personnel records, files, and reports.
• Oversee day-to-day benefits plans, including enrollment, billing, and claims disputes.
• Assist with annual open enrollment and support 403b and cafeteria plan non-discrimination testing.
• Train new hires and employees on benefit plans and communicate with benefit providers.
• Oversee paid time off and all leave programs, including FMLA.
• Process terminations, including associated forms, reports, records, and COBRA administration.
• Collaborate on internal and external audits, recommending corrective actions and implementing approved changes.
• Review requests for system improvements and participate in testing HRIS implementations and improvement projects.
• Handle worker's compensation and unemployment claims.
• Enroll employees in and supervise trainings and certifications.
• Order and post workplace compliance posters, ensuring documentation is up-to-date.

Requirements

• Authorization to work in the U.S. with verification documents.
• Successful completion of Criminal Background Checks, reference checks, and Drug Testing.
• Bachelor's degree in a related field or 7+ years of equivalent experience.
• Minimum of 3 years processing payroll in an enterprise HRIS/payroll system.
• Outstanding communication (both verbal and written) and interpersonal skills.
• Proficiency in Microsoft Excel.
• Effective problem-solving abilities and strong initiative.
• Ability to handle confidential information with integrity and discretion.
• 2+ years of experience with Paycom Payroll/HRIS or similar enterprise Payroll/HRIS system required.

Nice-to-haves

• Experience in a school or educational environment.
• Knowledge of HR compliance regulations and best practices.

Benefits

• 401(k)
• Flexible schedule
• Paid time off