Payroll Specialist

The Fay Group - Oakbrook Terrace, IL

Full-time

Oakbrook Terrace, IL

Personal and Laundry Services

About the position

The Fay Group, established in 2008, is a comprehensive real estate services company that provides a variety of services including mortgage servicing, property renovations, business purpose lending, and insurance to homeowners, investors, and clients across the nation. The company specializes in offering a wide range of mortgage loan solutions tailored to prospective homeowners with diverse credit histories, as well as refinancing options for existing mortgages. The Fay Group comprises several business units that collectively deliver a complete suite of home ownership products and services, aimed at helping customers navigate the complexities of home ownership while working towards their long-term financial objectives. At Fay, we prioritize a compassionate approach to our work, especially when it comes to assisting homeowners who may be facing financial difficulties. Our CEO, Ed Fay, emphasizes the importance of understanding the individuals behind the mortgages, and we strive to provide them with the best possible chance to remain in their homes. The Fay-Constructive Foundation, created to support the philanthropic efforts of our employees, actively contributes to community improvement by donating to organizations focused on enhancing educational opportunities, alleviating poverty, and supporting military service members and first responders. We invite you to join us in our mission to serve our customers and lead the industry. We are currently seeking a Payroll Specialist to join our team in Oakbrook Terrace, IL. This full-time position reports to the Assistant Controller and is responsible for processing payroll for multiple legal entities within The Fay Group. The Payroll Specialist will ensure accurate and timely payroll processing while providing exceptional support to employees regarding payroll-related inquiries. This role requires close collaboration with various departments, including Accounting and Human Resources, as well as external payroll vendors. The Payroll Specialist will also handle quarterly and yearly tax matters, ensuring compliance with all applicable federal and state laws and regulations.

Responsibilities

• Administer and execute the end-to-end payroll process for all employees, ensuring accuracy and timeliness.
• Generate and distribute payroll reports, including earnings, deductions, taxes, and other reports as required by senior leadership and Federal/State requirements on a recurring basis.
• Serve as a key point of contact for payroll-related inquiries, resolving issues and discrepancies promptly and professionally.
• Prepare and submit payroll tax filings, including quarterly and annual returns, ensuring timely payment of payroll taxes.
• Maintain accurate payroll records, including employee information, time and attendance data, payroll transactions, and data changes.
• Collaborate across departments, including Human Resources, to verify new employees who onboard with the organization are assigned a time clock in the UKG system.
• Prepare for and assist with internal and external payroll audits.
• Support the facilitation of the registration of Fay's business into new states for withholding and unemployment taxes as the business expands.
• Process verifications of employment, ensuring timeliness of completion.
• Ensure payroll procedures comply with federal, state, and local regulations.
• Keep up to date with changes in payroll laws and regulations.
• Develop domain knowledge of Fay's business to include an understanding of organizational objectives.
• Maintain broad influence through ongoing development of relationships across the organization.
• Ensure compliance with Fay's policies, processes, and practices.
• Successfully complete all department and company-required training.
• Model Fay's Values, Operating Principles, ethical standards, professionalism, and code of conduct.
• Perform other duties and responsibilities as assigned.

Requirements

• Degree in Accounting, Finance, Human Resources, Business, or a related field or equivalent combination of years of experience with High School diploma/GED.
• 3-5 years of experience in payroll processing for a multi-state organization.
• In-depth knowledge of payroll principles, tax laws, practices, and procedures.
• Familiarity with payroll software systems, with experience in UKG highly preferred.
• Strong verbal and written communication skills.
• Strong interpersonal skills.
• Collaborative work style; high team-orientation.
• Open to change; agile; high learning agility.
• Strong analytical skills coupled with sound judgment.
• Strong problem-solving abilities.
• Ability to analyze and interpret data to identify opportunities and propose solutions.
• Strong attention to detail; strong compliance orientation; high quality of work product.
• Ability to prioritize; effective time management.
• Self-directed; ability to proactively ask questions and surface issues/concerns.
• Professional maturity, integrity, ability to maintain confidential data and information.
• Strong business acumen; strong fiscal and technical aptitude.
• Strong skills in MS Word, Excel, and PowerPoint.