Payroll Specialist

$49,670 - $49,670/Yr

City Of Cocoa - Cocoa, FL

Full-time - Entry Level

Cocoa, FL

Waste Management and Remediation Services

About the position

The Payroll Specialist is responsible for the accurate preparation, documentation, and distribution of payroll for over 400 employees. This role involves managing all payroll-related activities in accordance with policies, procedures, and regulations, while ensuring timely and accurate payroll transactions. The position requires close collaboration with the Human Resources team and demands a high level of confidentiality and independent judgment.

Responsibilities

• Ensure all aspects of the payroll cycle are processed accurately and timely, including taxes, benefits, and garnishments.
• Review timesheet information for accuracy and correct any errors before submission.
• Verify the input of employee changes and Personal Action Forms prepared by Human Resources for completeness.
• Reconcile bi-weekly payroll and prepare payroll deposit information.
• Prepare payroll vendor files and checks for disbursement.
• Reconcile and prepare pension contributions and related correspondence.
• Review benefit and incentive program processing.
• Review holiday pay distributions according to bargaining unit contracts.
• Identify and resolve discrepancies in paperwork from various departments.
• Provide information to other departments and the public regarding payroll rules and procedures.
• Prepare journal entries and file documents appropriately.
• Maintain organized payroll records and respond to employee inquiries regarding payroll issues.
• Run ad hoc financial reports as assigned and assist with year-end processes like W-2 preparation.
• Process employee verifications and assist with the annual audit.

Requirements

• Associates Degree in a business-related field.
• Three or more years of high volume payroll processing experience.
• Knowledge of payroll principles, practices, regulations, and laws.
• Experience with general ledger and its relationship with payroll.
• Strong analytical and critical thinking skills.
• Proficient in data entry, spreadsheet, and word processing skills.
• Excellent customer service skills and ability to communicate effectively with all levels of the organization.
• Proficient in Microsoft Office and payroll software, experience with SunGard Public Sector and KRONOS is a plus.
• Ability to maintain confidentiality and manage stress in a changing environment.

Nice-to-haves

• Certified Payroll Professional certification.
• Working knowledge of human resources practices and procedures.
• Experience with Federal/State/Local labor laws.

Benefits

• Health insurance
• Paid holidays
• Flexible scheduling
• Professional development opportunities