PAYROLL SPECIALIST

Thompson Pump Manufacturing Co - Port Orange, FL

Full-time

Port Orange, FL

Machinery Manufacturing

About the position

The Payroll Specialist at Thompson Pump and Manufacturing Co., Inc. is responsible for managing HRIS data integrity and processing biweekly payroll. This role ensures compliance with employment laws and regulations while handling payroll-related reporting and analysis. The specialist will also coordinate new hire benefits and maintain accurate employee records.

Responsibilities

• Review personnel records to determine names, rates of pay, and occupations of newly hired workers, and changes in wage rates and occupations of employees on payroll.
• Process bi-weekly payroll and verify time & attendance for payroll.
• Work with department supervisors regarding time & attendance.
• Collaborate with HSE on new hires, training, accident reporting, and safety.
• Update employee files to document personnel actions for payroll and other uses.
• Coordinate new hire benefits and enter them into the payroll system.
• Assist in planning yearly renewal meetings and update all payroll items.
• Compile and prepare payroll data such as 401k, insurance, and banking.
• Reconcile deductions with payroll.
• Interpret and apply company policies and government regulations affecting Payroll and HR functions.
• Examine employee files to answer inquiries and provide information to authorized persons.
• Compile data from personnel records and prepare reports.
• Maintain records for employee benefits administration.
• Record employee attendance and vacation/sick leave accruals in ADP.
• Prepare internal management reports, including overtime, benefits, payroll cost coding, and leave accruals.
• Stay updated with changes in payroll laws and regulations.
• Prepare governmental reports related to payroll and benefits administration.
• Maintain proper attendance and represent the company professionally.
• Assist with other special projects as necessary.

Requirements

• High School Diploma or GED required.
• Minimum of 2 years' experience in payroll and HRIS administration, preferably in a large-scale corporate environment.
• Proficient use of HRIS systems, with experience in Workforcenow/ADP being a plus.
• Proven ability to communicate complex information clearly and professionally, both verbally and in writing.
• Knowledge of HR law, including EEO, ADA, FMLA, COBRA, and HIPAA is highly desired.
• High level of proficiency in MS Office applications, including Excel, Word, and Outlook.
• Working knowledge of payroll and Human Resources Information Systems (HRIS) is required.
• Ability to read and interpret various documents such as safety rules, insurance documents, and HR policies.
• Ability to give full attention to others and understand points being made.
• Ability to write clear and grammatically correct correspondence.
• Ability to effectively present information in one-on-one and small group situations.
• Ability to understand verbal instructions and perform basic mathematical calculations.

Nice-to-haves

• Experience in a large-scale corporate environment is preferred.