Payroll Specialist

Accor Group - New York, NY

Full-time - Entry Level

New York, NY

101-250 employees

Accommodation

About the position

As a Payroll Specialist at Accor HQ, you will play a crucial role in ensuring the smooth operation of payroll processes within our hotel community. Reporting directly to the Director of Finance, your responsibilities will encompass a variety of essential functions aimed at maintaining the integrity and accuracy of payroll operations. You will be expected to consistently deliver professional, engaging, and friendly service while adhering to departmental policies, procedures, and service standards. Your role will involve reviewing, circulating, and filing hotel contracts, as well as assisting in the maintenance of the hotel's payroll system to ensure timely payment of wages according to company standards. In this position, you will manage the timeclocks to ensure all appropriate functions are operational and prepare, reconcile, and provide weekly payroll journal entries to the Assistant Director of Finance (ADOF) and Director of Finance (DOF). You will also assist in reconciling vacation, end-of-service benefits, service charges, and gratuity tips, ensuring that payroll is processed in a timely and accurate manner. Addressing payroll discrepancies will be a key part of your responsibilities, requiring effective communication with the appropriate departments to prevent future issues. You will spearhead payroll-related training sessions to keep department heads updated on current payroll procedures and assist in the ongoing development and management of internal payroll spreadsheets. Timely completion of payroll reports will be essential, as will participation in month-end reporting, including union reporting and various internal controls. Maintaining confidentiality with all payroll-related matters is paramount, and you will also assist with month-end functions, inventory counts, and preparation of bi-weekly time and attendance reports for accounting staff. Basic accounting functions in Microsoft Excel will be part of your daily tasks, and you will support the accounting team with daily operations as needed. Your role will also involve organizing and maintaining both on-site and off-site file storage, identifying and implementing changes to policies and procedures as required, and following all safety and sanitation policies. Other duties may be assigned as necessary.

Responsibilities

• Consistently offers professional, engaging and friendly service
• Follow departmental policies, procedures and service standards
• Review, circulate and file hotel contracts
• Assist in maintaining the hotel's payroll system to ensure timely payment of wages according to the Company standards
• Manage the timeclocks to ensure all appropriate functions are operational
• Prepare, reconcile, and provide to the ADOF/DOF, the weekly payroll journal entries
• Assist in reconciling vacation, end of service benefits, service charge and gratuity tips
• Process payroll in a timely and accurate manner
• Review and fix payroll discrepancies, while communicating with appropriate department for future knowledge
• Spearhead payroll-related trainings to keep department heads up to date with current payroll procedures
• Assist in ongoing development and management of internal payroll spreadsheets
• Assist in timely payroll reports are completed as required
• Participate in month end reporting, including union reporting and other various internal controls
• Ensure that all hotel systems and internal controls related to payroll are adhered to
• Ensure a high level of confidentiality with all matters related to payroll
• Assist with Month end Functions with reconciling and Entries
• Assist with inventory counts
• Preparation of accounting staff bi-weekly time and attendance reports
• Basic accounting functions in Microsoft excel task
• Support accounting team with daily tasks when needed
• Participate in cross-training and other development programs in accounting functions
• Organize and maintain on-site and off-site file storage
• Identify and implement changes to policies and procedures as required
• Follow all safety and sanitation policies
• Other duties as assigned

Requirements

• Professional designation or acceptable university degree with an appropriate specialization in Accounting and Payroll management or enrolled in a recognized accounting program with progression
• Minimum of 3 years accounting experience and previous accounting experience at a supervisory/managerial level
• Exposure to full service/luxury hotel with 250+ employees with complex payroll
• Experience with union hotel
• Familiarity with hotel operating systems and software, including Ceridian Payroll System
• Intermediate excel level, advanced preferred
• Excellent administrative, interpersonal, organizational, written and verbal communication skills
• Excellent communication and organizational skills with strong attention to detail
• Highly responsible & reliable
• Strong interpersonal and problem solving abilities
• Ability to work cohesively as part of a team
• Ability to focus attention on guest needs, remaining calm and courteous at all times

Benefits

• Preferential rates in hotels
• Exclusive discounts with a wide range of partners (travel, gourmet, wellness, shopping)