Payroll Specialist

$46,700 - $70,100/Yr

One Call Medical - Tallahassee, FL

Full-time - Entry Level

Remote - Tallahassee, FL

Wholesale Trade Agents and Brokers

About the position

The Payroll Specialist plays a crucial role in administering the payroll function for our organization, reporting directly to the Manager of Payroll. This position is designed for individuals who are eager to make a significant impact by ensuring that employees are compensated accurately and on time. The Payroll Specialist will be responsible for collecting, verifying, and storing payroll data related to our bi-weekly payroll and weekly temporary associate payroll. This includes managing information for new hires, terminations, job changes, and other payroll-related adjustments. The ideal candidate will possess a strong attention to detail and a commitment to maintaining high levels of data accuracy in all payroll processes. In this role, the Payroll Specialist will work closely with internal customers, members of the People Team, and other payroll team members to understand business requirements and the configuration of payroll and timekeeping systems. The position requires a proactive approach to problem-solving and the ability to learn new technologies quickly. The Payroll Specialist will also be involved in preparing and reconciling payroll reports, computing wages, taxes, and deductions, and ensuring compliance with federal, state, and local legal requirements. This role is essential in supporting the overall mission of the organization by ensuring that employees receive the care they need when they need it, ultimately contributing to the well-being of injured workers. The position also involves administrative duties, where the Payroll Specialist will apply knowledge of company policies to provide guidance to internal customers, recommend procedure changes, and assist with training. Continuous improvement of internal processes is a key focus, ensuring that the payroll function delivers high-quality, value-added services to all stakeholders. The role may also require acting as an escalation point for complex colleague issues and responding to vendor and employee verification requests.

Responsibilities

• Collect, verify, and store company payroll data related to bi-weekly and weekly payrolls.
• Maintain updates and inputs required information in the timekeeping system.
• Review data entry for accuracy and reconcile separate files to payroll reports.
• Prepare and reconcile pre/post payroll reports to ensure accuracy of payroll data.
• Compute wages, taxes, and deductions as needed.
• Set up new state and local tax codes and assist with accurate filings.
• Interface regularly with third-party payroll, tax, and verification vendors.
• Collaborate with team members for cross-functional payroll learning and coverage.
• Support monthly, quarterly, and yearly audits and coordinate month-end processing of reports.
• Provide payroll information by answering questions and requests.
• Comply with legal requirements by studying existing and new legislation.
• Maintain confidentiality of payroll operations and colleague information.
• Apply knowledge of company policies to provide guidance to internal customers.
• Provide continuous improvement of internal processes for high-quality service.
• Act as an escalation point for resolving complex colleague issues.
• Respond to vendor and employee verification of employment requests.

Requirements

• Associate's degree in Accounting or Finance or related program preferred.
• 2-4 years of related and relevant work experience.
• Experience with UltiPro Payroll and/or Kronos timekeeping systems.
• Active and knowledgeable Excel user, including VLOOKUP, pivot tables, and formulas.
• Self-sufficient with the ability to think critically and problem-solve.
• Working knowledge of federal and state tax regulations affecting payroll.
• Ability to maintain confidentiality and handle moderately complex issues.

Nice-to-haves

• Experience with payroll processing in a healthcare setting.
• Familiarity with payroll compliance and auditing processes.
• Knowledge of employee benefits administration.

Benefits

• Opportunities to work from home.
• Competitive wages with opportunities for annual merit increases.
• Paid development hours for professional and community development.
• 18 days of Paid Time off plus 8 company holidays and 2 personal days per year.
• $1,000 Colleague Referral Program.
• Enterprise Recognition Program for extraordinary work.
• Exclusive discounts on travel, activities, and merchandise.
• Colleague Assistance Program for counseling and financial services.
• Tuition Reimbursement Program including certifications.
• Healthcare navigation platform to assist with cost-effective healthcare decisions.
• Medical, dental, and vision insurance.
• Pre-Tax FSA and HSA health savings accounts.
• 401(k) matching.
• Company paid life insurance.
• Company paid short-term and long-term disability.
• Healthcare concierge services.
• Pet Insurance.
• The One Call Foundation for unexpected emergencies.